Team Coordinator

Our client, a renowned architectural firm, requires a Team Coordinator to provide first class support to Project leaders and project teams. This is a permanent position and is to start ASAP.

The main duties of the Team Coordinator are:

• Management of diaries
• Inbox management
• Acting as first point of contact
• Arranging meetings, booking venues, refreshments and equipment
• Assisting with practice management duties - e. setting up internal design or technical review
• Creating and formatting project-related correspondence including letters, memos, minutes, reports, agendas and certificates
• Maintaining the document management system
• Assisting with project specific design reports using InDesign - importing images, amending text and proofreading content
• Assisting project teams with ad hoc project administrations tasks
• Sourcing information on existing project bids
• Prepare meeting agendas, presentations including printing, binding and scanning
• Help manage holidays/absence
• Arranging couriers, travel, hotels, car hire, trains, visas etc
• Prepare monthly expenses
• Raising PO numbers
• Assist with training
• Acting as a back-up to Director's PA, covering planned and unplanned absences
• Acting as a back-up by supporting other team members, including sickness and holiday cover.
• Any other ad hoc duties that may be required

The successful candidate will be educated to A-Level standard or equivalent and have at least 4 years proven team support/secretarial experience. You need to have strong verbal and written communication skills, strong organisational skills with the ability to co-ordinate numerous tasks simultaneously and have a keen eye for detail. You need to be proactive, with the ability to deal with issues before they arise, meeting constantly changing deadlines. You need to be motivated, flexible with a calm cheerful and helpful personality, a strong team player who works well under pressure in a fast-paced environment. You must have excellent IT skills including advanced knowledge of Microsoft packages, knowledge of Adobe InDesign and Photoshop is preferred with fast, accurate touch typing - minimum speed of 60wpm.

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

This is an excellent opportunity. Apply now!