Team Coordinator
- Recruiter
- Val Wade Recruitment
- Location
- England, London
- Salary
- £27000 - £34000 per annum
- Posted
- 06 Aug 2019
- Closes
- 03 Sep 2019
- Ref
- VWR7964
- Contact
- Consultants
- Job Title
- Administrator
- Industry Sector
- Architecture
- Contract Type
- Permanent
- Hours
- Full Time
Our client, a renowned architectural firm, requires a Team Coordinator to provide first class support to Project leaders and project teams. This is a permanent position and is to start ASAP.
The main duties of the Team Coordinator are:
- Management of diaries
- Inbox management
- Acting as first point of contact
- Arranging meetings, booking venues, refreshments and equipment
- Assisting with practice management duties - e. setting up internal design or technical review
- Creating and formatting project-related correspondence including letters, memos, minutes, reports, agendas and certificates
- Maintaining the document management system
- Assisting with project specific design reports using InDesign - importing images, amending text and proofreading content
- Assisting project teams with ad hoc project administrations tasks
- Sourcing information on existing project bids
- Prepare meeting agendas, presentations including printing, binding and scanning
- Help manage holidays/absence
- Arranging couriers, travel, hotels, car hire, trains, visas etc
- Prepare monthly expenses
- Raising PO numbers
- Assist with training
- Acting as a back-up to Director's PA, covering planned and unplanned absences
- Acting as a back-up by supporting other team members, including sickness and holiday cover.
- Any other ad hoc duties that may be required
The successful candidate will be educated to A-Level standard or equivalent and have at least 4 years proven team support/secretarial experience. You need to have strong verbal and written communication skills, strong organisational skills with the ability to co-ordinate numerous tasks simultaneously and have a keen eye for detail. You need to be proactive, with the ability to deal with issues before they arise, meeting constantly changing deadlines. You need to be motivated, flexible with a calm cheerful and helpful personality, a strong team player who works well under pressure in a fast-paced environment. You must have excellent IT skills including advanced knowledge of Microsoft packages, knowledge of Adobe InDesign and Photoshop is preferred with fast, accurate touch typing - minimum speed of 60wpm.
Due to the large number of applications that we receive, only shortlisted applicants will be contacted.
This is an excellent opportunity. Apply now!