Executive Assistant - Stockholm

EA/ Office Administrator
Stockholm
Fluency in Swedish and English essential 

An exciting financial services firm is seeking a pro-active Executive Assistant (EA) & Office Administrator to be based in its fab offices in Stockholm. The role will be split approximately across 70% EA duties and 30% office operations.

The role requires a consistently high standard of pro-active support including, but not limited to:

• First class professional phone manner. Thorough and accurate message taking. 
• Smart presentation, responsible for meeting and greeting all visitors and clients.
• Full secretarial duties: Efficient accurate filing. Accurate and timely typing & preparation of business correspondence. Project documents and presentations, using a variety of software packages to advanced levels - Word, Excel, PowerPoint, Outlook.
• Intensive schedule & diary management – electronic (Outlook) for individuals and meeting room booking system
• Extensive business travel planning. 
• Assist and support as required, other Executive Assistants
• Administration duties: responsible for the co-ordination and smooth running of the day to day office administration & operations. To include expenses & vendor invoice processing; ad hoc personnel matters arising. To maintain good relationships with local suppliers & vendors.
• Day to day IT support: liaising with London IT, hot desk set up for visiting Executives and ensuring distribution and collection of visitor passes and equipment on loan.
• Day to day responsibilities for liaising with office cleaning, maintenance and landlord.
• Responsible for compliance with and processing of business expenses using Corporate Amex on a timely basis.
• Maintaining compliance with the firm’s travel & expenses policies.
• Managing & processing of business expenses & vendor invoices.
• Managing the office budget.
• Other duties as required

COMPETENCIES

• English and Swedish language skills – fluent written & spoken essential
• Excellent secretarial and very strong organisational skills – accuracy & numeracy
• Advanced knowledge of Windows 2010, emphasis on Word, Outlook & Excel. Excellent standards of spelling and grammar
• Minimum of 5 years EA experience  

PACKAGE

• Salary up to 58,000EUR for the right candidate
• 25 days holiday
• Lunch vouchers and overtime structure 
• No relocation package covered but happy for someone to move to Stockholm for the position.

If you would like to apply for this fantastic role, please apply today.