Personal Assistant

Our client, a global automotive manufacturer & customizer, are looking for a talented PA to join their head office team in Ras Al Khaimah the successful candidate will be working directly for the Chairman and Founder of the company.

Major Responsibilities:

• To maintain and provide a support service for the Chairmans daily schedule, including forward planning of his workload, diary management and co-ordinating and collating all relevant paperwork.
• To set appointments and meetings for the Chairman as requested
• To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary
• Respond and advise efficiently to all electronic or verbal enquiries for the Chairman and other requested staff, using their own initiative
• To liaise effectively with internal divisions/departments and external organisations on behalf of the Chairman.
• To advise the Chairman of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects
• To ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the Chairman's office
• To ensure the smooth flow of information around the departments, including action monitoring to achieve deadlines and project milestones
• To effectively plan and coordinate corporate training events, evaluation workshops and conferences on behalf of the Chairman from inception through to tendering, to event management, budgetary control, invoicing and post event appraisals.
• To be responsible for monitoring the use of the corporate purchasing and credit card. Submitting receipted returns to the Finance Department. To submit expenses claims, both internal and external, on behalf of the Chairman.
• To plan and implement hospitality arrangements for the Chairman, including provision of hospitality for visitors
• To provide a confidential and efficient filing system for the Chairman and his offices
• To maintain an up to date knowledge of HR processes and procedures and to advise and assist the Chairman with HR issues and the recruitment process including the coordination of the appointment of staff.
• To organise travel arrangements for the Chairman
• To execute any other duties appropriate to the grade as directed by the Chairman or his nominated deputy