Office Assistant

Executive Assistant Duties:

• Assisting with EA duties for founder such as booking appointments, paying bills, arranging flights, hotel bookings, transport and more
• Assisting with EA duties for MD such as booking appointments, paying bills, arranging flights, hotel bookings, transport and more
• Assisting with day-to-day activities on an ad-hoc basis related to the business
• Expenses record keeping for employees when out on meetings
• Creating report/ data needed for Senior Leadership Team

Marketing Duties:

• Highlighting all upcoming events and ensuring they're in the diary, such as international women's day
• Marketing via social media (Instagram and LinkedIn are the main platforms), exploring TikTok too and having on-trend videos
• As Hoc social media posts using software such as Canva and Hubspot
• Continue building our social media presence with the Marketing Agency
• Taking photos and videos for branding purposes both in the office and events
• Suggesting "on-trend" marketing and charity events such as marathons, three peaks, etc
• Managing charity relationships

Managing third party relationships:

• Working with third party agencies which assist in website development and content such as brochures
• Managing third party SaaS subscriptions (Linked In, BullHorn, OneUp, CloudCall and more)

Office Manager:

• Managing the relationship with office supplier
• Office management duties such as arranging weekly deliveries, stocking the fridge, asking staff what they want within the allocated budget for example, beer, milk, etc.
• Booking weekly/monthly and quarterly social events
• Arranging incentive rewards such as holiday, spa days and more
• Internal documentation organisation on shared documents folder
• Learning and managing Bright HR
• The central point of contact for employee holiday requests

Talent Acquisition/ Employee onboarding:

• Employee onboarding, sending employee contracts and registering them on BrightHR (our HRIS system)
• Creating an employee "starter pack" which will be supplied to new employees and on their first day, they can make social media posts, saying they cannot wait to start, etc.
• You will be provided guidance from the company directors
• You will meet candidates, show them around the office in prep for their interviews with the Directors and Team