Sales Administrator
- Recruiter
- RMS Recruitment Limited
- Location
- England, Surrey
- Salary
- £25000 - £27000 per annum + pension, healthcare, bonus & parking
- Posted
- 11 Feb 2021
- Closes
- 11 Mar 2021
- Ref
- 19543
- Contact
- RMS Recruitment
- Job Title
- Administrator
- Industry Sector
- Manufacturing
- Contract Type
- Permanent
- Hours
- Full Time
This Surrey based manufacturing firm is looking for a bright and enthusiastic Sales Administrator to work within its very collaborative team. The Sales Administrator's role requires them to think logically and work methodically. They must be a good team player and have a high degree of motivation. This role would suit a proactive and friendly individual with experience in a similar role including shipping. You need to be numerate, organised and be able to prioritise your workload accordingly. Salary £27,000 DOE plus great benefits and parking!
You will be working in luxury offices in Surrey. Working hours are 8-5 Monday - Thursday and 8 - 4pm Friday with 1 hour for lunch. Free parking is available on site.
1 Sales Administration
- Hourly email check for customer Purchase Orders
- Acknowledge orders to customers, reviewing price and delivery requirements and ensuring that minimum stock levels are not breached. Liaise with Production regarding potential low stocks
- Preparing customer Quotations. Email customer copying the Account Manager
- Allocation of Serial Numbers
- Production of Sales Invoices and of Delivery Notes
- Export documentation as required
- Notify customers with shipping instructions
- Liaise and maintain contact with customers and assist with any queries
- Send out shipping schedule, daily, to Production, Sales, Stores and Service via email. Liaise with Customer Service Administrator regarding combined shipments
- Email Sales Managers/US/German office with copies of Customer Orders and Invoices, daily
- Process new account application forms on the CRM system
- Review existing and apply for new credit limits as required
- Set up new accounts on Accounts System
- Send out customer statements, monthly
- Maintain Credit control records and follow up with customers as required. Liaise with Account Manager regarding overdue accounts
- Site Visit Report
- Sale or return Administration
- Weekly email Sales statistics to Directors and Managers
2 Reception
- Answer telephone calls to provide first line telephone reception services, as well as setting telephone messages as required
- Provide reception service to visitors
- Frank and prepare post for collection, including topping up franking machine funds, as required and ensuring post is collected on daily basis.
- Monitoring and replenishing stationery stock levels as required. Ensuring stationery stores are kept tidy
3 General Administration
- Filing, printing, binding and scanning documents
- Update CRM system with Acknowledgements, Purchase Orders and emails for future reference. Update and monitor with customer information
- Primary responsibility for timely monitoring Sales and Enquiries mailboxes
- Fulfil year end archiving requirements
- Email stock and attendance weekly schedules to employees and associates
- Liaising with US, German and French offices providing Sales and Admin support as required