Receptionist and Facilities Coordinator

6 month temp role
ASAP start - candidates must be available immediately

Our client, who specialise in reinsurance and insurance are currently looking to recruit a receptionist and facilities coorindator to join their team as soon as possible for a period of 6 months.

Responsibilities  

Receptionist

• Meet and greet visitors.
• Provide refreshments for the meetings and ensuring that these are cleared away promptly afterwards.
• Managing meeting room bookings.
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Deal with all incoming/outgoing correspondence (post and email)

Facilities Coordination

• Ensure office is kept clean and tidy at all times
• Maintaining the condition of the office and arranging for necessary repairs to the office and office equipment
• Maintaining essential central services such as security, maintenance, mail, archiving, cleaning, waste disposal and recycling
• Ensuring that the office supplies, stationery and kitchen supplies are kept fully stocked at all timesEnsuring the offices compliance with Health and Safety regulations
• Working with the London CEO’s EA in liaising with the any third parties regarding corporate rates for hotel accommodation, car booking as and when required
• Be contact person for office emergencies/call outs as appropriate

Requirements

• Experience with health and safety regulations
• Prior involvement in office management
• Proficient user of word, excel, outlook and power point
• Strong administrative skills with excellent attention to detail and a high level of accuracy
• Proven time management skills
• High levels of self-confidence and self-motivation
• Ability to work autonomously and take ownership
• Comfortable and capable of communicating with all levels of people within and outside the business both written and verbally with a high level of professionalism
• Confident and professional telephone manner
• Effective team player with a can-do attitude
• The ability to prioritise a busy and varied workload for a number of different stakeholders at any one time ensuring all deadlines are met
• Must be diplomatic, professional, maintain strict levels of confidentiality and exercise discretion at all time
• Proactive and able to deal effectively under pressure

EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 
Morgan Spencer Limited, registered in England & Wales No: 4254114

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