Studio Assistant! (Design) 12 month FTC

World renowned Design Agency

Studio Assistant

12 month FTC (23 - 25K) plus bens and lunch!

The Studio Assistant supports the Studio Manager with the general running of the studio:

Duties

• Responsible for all company phone contracts; setting up and renewing contracts, ordering hardware, dealing with insurance claims.
• Forwarding monthly invoices to the accounts department.
• Responsible for the company mailing list and twice annual mail outs of holiday cards and artwork, as well as the company database on Filemaker.
• Working with the accounts team on invoicing and studio contracts, as well as corporate bank card payments & statements.
• Collating weekly invoices for catering staff and checking kitchen expenses and invoices.
• Responsible for international travel for Partners and their teams; liaising with corporate travel agencies on specific requests, booking flights, foreign car transfers and accommodation, and creating travel itineraries and packs for each trip. Organising Visa applications and relevant documents/jabs/covid requirements etc.
• Ordering where necessary office stationery and supplies, refreshments and misc items
• Organising student studio visits for talks and Q&As.
• Setting up the studio for evening talks and events, including hiring waiting staff, glassware, ice, ordering drinks and refreshments
• Helping the Studio Manager and Team Project Managers with organising partner meetings and appointments.
• General troubleshooting, tidying and upkeep of the studio space.
• Reception duties:  First point of contact for all guests & clients upon entering the studio
• Answering, transferring and taking messages for all studio calls and updating the staff phone list.
• Responsible for London email inbox; circulating studio information
• Booking, preparing and tidying meeting rooms for client & Partner meetings, ordering client lunches & making refreshments.
• Booking taxis & couriers, mailing post with use of a franking machine, and sorting and distributing received mail.

This is a great opportunity to get experience at this prestigious design agency so please apply asap!