- Full Time
My client an well established property firm based in the City is looking for a PA/Team Secretary to join their extremely busy team. PA/Secretary will work as part of the admin function, supporting a team of Project Managers and Quantity Surveyors by providing a first class Secretarial service. They will manage a busy workload and communicate effectively with their Project team members and fellow Team Secretaries.
Extensive diary management - Scheduling project team meetings, in house or external and ensuring meeting rooms/venues are booked accordingly
Typing, amending and issuing meeting minutes, monthly reports and specification documents
Typing of digital dictation
Printing and collating Tender Pack and other large reports
Downloading and resizing photographs
Downloading information from data sites and saving to Job Files
Opening jobs on the Intranet system
Coordinating documents for Development Appraisal reports
Creating credentials presentations and case studies
Co-ordination and issuing of letter and correspondence as required
Updating the project management job schedule on a monthly basis
Support the other Team Secretaries when required
Following all QA and Standard procedures
Ensuring all urgent work is prioritised and dealt with quickly.
Checking all correspondence to ensure it is error free before it is sent on
Any ad hoc duties as and when required
Previous secretarial experience within the property sector is required for this role. You must have excellent secretrail skills and be used to supporting busy executives.