Team Assistant - City Slickers

My Client an Executive Search & Selection firm that work within the Financial Services Sector is looking to recruit a Team Assistant to join their successful and vibrant city based team. Working closely with the consultants and management team your duties will include but not be limited to;

Consultant Support:

• Organising interviews and booking telephone/video conferences
• Creating interview confirmation letters
• Arranging and re-scheduling consultant interviews
• Organising travel arrangements including booking of international flights and hotel accommodation
• Collating proposal, longlist and shortlist information

General Office Administration:

• Meeting and greeting candidates and clients and offering coffee, tea or water upon arrival
• Processing staff expenses
• General reception duties, including switchboard duties
• Processing new starters including desk/system set-up, ordering of business cards etc
• Printing and binding
• Ordering stationary and wider office supplies
• General office maintenance
• Producing daily call logs
• Liaising with building management

Database Administration:

• Formatting CVs and loading these onto the recruitment database, Profile
• Formatting Long List and Short List data for consultants ahead of their presentations to clients
• Creating new candidate and client records and updating existing records in Profile
• Importing candidate long list information onto the Profile database

The ideal candidate will have the following skills/experiences;

• Previous administrative experience in the recruitment industry essential
• Strong communication skills  with a professional telephone manner
• Intermediate Word and Excel skills, with previous experience of Profile an advantage
• Strong time management skills, with the ability to prioritise and multi-task
• High level of attention to detail and accuracy
• Degree education preferred
• Polished appearance and positive attitude
• Ability to work under tight time constraints