Receptionist

Crone Corkill
England, London, West End
£30000 - £31000 per annum
06 Jul 2022
02 Aug 2022
BBBH65747
Gemma Foss
Receptionist
Banking / Finance
Permanent
Full Time

Receptionist

We have an exciting new opportunity for a receptionist to join a specialist alternative asset manager. The successful Receptionist will provide overall responsibility for all "front of house" activities working within the wider admin support team to ensure a seamless service for all clients and visitors. Our client is looking for a Receptionist that is reliable, professional, and positive and someone who has driven and is able to communicate effectively.

Main responsible:

  • Front of House meeting, greeting, and liaising with clients - internal and external - and providing a 5* guest experience
  • Take ownership for the Front of House function, including the tidiness of the front of house area and any required materials in reception area and meeting rooms
  • Ownership for all client liaison at the front desk, including meeting all security protocols, issuing security passes, taxi bookings, food requests and other requirements made for clients
  • Support and brief meeting hosts on technology facilities in each meeting room
  • Maintain the reception and communal areas organising anything needed to maintain their look and performance including organising maintenance, cleaning, IT updates
  • Manage telephone calls from building reception as guests arrive and liaising with meeting organisers to let them know their guests have arrived whilst ensuring their meeting room is clean and ready for use
  • Ensure that every telephone call is handled in a courteous and professional manner
  • Manage external catering requirements, ensuring all catering is booked pro-actively and appropriate means to serve all catering has been organised - including celebrations within the office
  • Use meeting room booking system to ensure client rooms are managed appropriately and bookings can be amended as required
  • Collate and organise stationery orders for the London office
  • Organise and take responsibility for incoming and outgoing post - ensuring an efficient and timely collection and delivery to appropriate person
  • Ensure the safe keep and regular update of office related information so that they can be easily retrieved for review when needed by relevant staff members
  • Liaise with suppliers to affect the ordering of items required by the Company regularly - including stationery, food and beverage and ad-hoc purchases as required
  • Coordinate the proper maintenance of the office, client areas, and meeting rooms
  • Responsible for checking the state of stationery and equipment in the office and if found to be malfunctioning, the maintenance personnel should be informed to fix it
  • Building management liaison, including fault reporting and tenant representation
  • Provide support, mostly administrative to other members of staff according to the directives of the lead PA
  • Ensure compliance with all company policies, procedures, and guidelines
  • Establish strong internal relationships across the business
  • Any other ad hoc duties

If you are interested and feel as though you would be a great fit, please apply today!