Admin / Team Secretary

Administrator / Team Secretary
Insurance
City of London
Permanent / Hybrid
£25,000 - £35,000 DOE - Plus full range of benefits

An exciting opportunity has arisen for an Administrator/Team Secretary to join an established Insurance firm based in the City.

My client is seeking an Administrator/Team Secretary to join them on a permanent basis.

The objective of this role is to provide administrative and organisational support across various divisions. Working with other members of the small Admin/Team Sec Support Team to ensure an efficient service overall.

Duties will include:

• Providing efficient administrative support
• Arranging International travel and accommodation / Visas
• Processing travel expenses, other expenses & invoices
• Diary & meeting arrangements
• Inbox management
• Supporting with events management
• Arranging and attending conferences
• Onboarding of new employees, arranging inductions, IT etc.
• Managing absence and holiday reports
• Minute taking, typing and document preparation
• Reception cover in the absence of Receptionists (Holiday and sickness cover)
• Assisting with archiving and reports
• Preparation and processing of documentation

The successful candidate's skill set:

• Experience of working in the Insurance, financial or professional services firm
• Experience of arranging busy International Travel is essential
• Experience of processing expenses is essential
• Highly organised
• The ability to organise and prioritise a busy workload
• Comfortable liaising at all levels
• Excellent attention to detail
• Fast and accurate typing skills
• Minute taking and distribution
• Advanced level MS Office, inclusive of Word, Excel, PowerPoint, and Outlook
• French, Spanish, or Arabic languages beneficial but not essential

If you have the necessary skills and experience for this role and it sounds like a role that you could see yourself working in, please apply today for consideration.