Senior Legal PA- Litigation

Litigation Senior PA role available in US Law firm paying incredible salary very close to Liverpool Street!
Position Responsibilities:  

Technical
•    Prepare documents to support fee earners which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining and proofreading end product.
•    Complete all document processing and correspondence assignments accurately and within fee earner’s stated timeframes.
•    Assist with the preparation of court bundles and documents.
•    Make all necessary travel arrangements, adhering to the firm’s Travel Policy.
•    Organise diary appointments, arrange meetings (book meeting rooms, confirm appointments/details, distribute/prepare material where required) and diary management.
•    Prepare PowerPoint slides or other materials for presentations.
•    Assist with the production of bills and liaise with the Accounting and Finance department where required.
•    Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for fee earner’s contacts and updating, maintaining and resolving conflicts within the CRM tool. 
•    Complies with all internal policies, procedures and processes and keeps technical skills up to date (i.e. identifies where refresher/new training is required in response to any changes in the role).
•    Prepare new business forms for new and existing clients, conflict forms and engagement letters.
•    Maintain current secretarial desk reference and client/matters lists.
•    Photocopying, scanning and printing.

Personal Management
•    Handle all incoming telephone calls and placement of outgoing calls in a professional manner.
•    Coordinate internal procedures and compile backup materials for fee earner/paralegal’s preparation of audit letter responses.
•    Manage fee earner work; allocating and prioritising tasks on a daily basis.
•    Prepare expense reports and travel reimbursements, etc. in accordance with accounting guidelines.
•    Enter daily time entry for fee earners when required.   
•    Create and maintain paper files, including chronological files and indexes not stored in Records Department. 
•    Keep all files up-to-date and organized.  Ensure materials are forwarded to the Records Department as necessary.
•    Follows firm’s archiving process as set by the Records Department.
•    Prepare and arrange couriers, document production and facsimile requests as needed.

Client Focus
•    Maintain good client relationships for the fee earners.
•    Assist with client queries in a professional and timely manner.
•    Assist internal clients (all groups within the business) with queries and respond in a timely manner.

Communication
•    Liaise with clients and callers when fee earners are out of the office; taking accurate messages and dealing with queries or assisting callers wherever possible.
•    Assist and take ownership for internal/external queries in a polite and professional manner. Seek out information and resolve queries.
•    Maintain confidentiality and discretion at all times, flagging any concerns or issues at the appropriate level.

Team Work
•    Assist other PAs and fee earners when necessary.
•    Other duties as assigned or required.
Skills & Experience:  

Required:
•    Fast and accurate typing.
•    After orientation at Cooley, exhibit proficiency in Microsoft Word, Outlook, IntApp, Adobe Acrobat, FileSurf and other Firm applications.
•    After training at Cooley, exhibit proficiency in the CRM tool (Salesforce).
•    Educated to GCSE or O Level standard or equivalent, A Level preferable.
•    Previous legal or executive secretarial experience preferred.