Legal PA- Government Regulatory

Role Description
Provide high quality secretarial, organisational and administrative support to a Partner and team of fee earners within the Government Regulatory - Competition, Public and EU Law Group.
PLEASE NOTE THIS  IS A 6-MONTH FIXED TERM CONTRACT FOR MATERNITY LEAVE COVER.

Key Responsibilities
•    Take ownership of enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
•    Build an understanding of the nature of the fee earners' work, get to know their clients and build relationships with them and the client PAs.
•    Produce long, accurate complex house-style documents, manuscript amends, audio dictation and document comparisons. 
•    E-bulletins and iPublish communications (training will be provided for this) 
Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions. 
•    Organise and prioritise workload and keep a level-headed approach in a busy working environment.
•    Actively source and share knowledge with others. 
•    Build a network of strong working relationships both internally and externally. 
•    Diary management - arranging meetings, conference calls, lunches etc.
•    Taking accurate and detailed telephone messages.
•    Accurate and regular maintenance of filing systems, e-filing, and archiving and retrieval of files from store and opening new matter files. 
•    Provide cover for others in the team as requested. 
•    Preparing and producing bills, keeping accurate records of expenses/disbursements/fees for client billing, liaising with billing department to monitor payment of fees and responding to internal and external requests for back up documentation and further information. 
•    Organise travel arrangements (including flights, accommodation and restaurants) and providing the fee earners with detailed itineraries. 
•    Ad hoc duties as and when required.
•    The role and responsibilities are subject to change at any time to reflect the needs of the business.

Essential
•    Excellent interpersonal skills with an ability to interact with people at all levels.
•    Self-motivated individual with a proactive approach.
•    Keen to take ownership.
•    Ability to think on one's feet to solve administrative problems, using support service departments as necessary.
•    Client orientated approach - client focused both internally and externally 
•    Willing to become involved with a desire to learn 
•    Flexibility with overtime.
•    Skills and Experience
•    Previous legal PA experience. 
•    Excellent secretarial skills, fast accurate typing.
•    Excellent written and verbal communication skills. 
•    Strong document production skills.
•    Billing experience.
•    Excellent organisational and administrative ability.
•    Meticulous attention to detail and quality.
•    Professional telephone manner, fielding calls where appropriate.
•    Professional/Technical Skills
•    Accurate typing at minimum 60 wpm net.
•    Advanced knowledge of MS Outlook, Word, Excel and PowerPoint.
•    Qualifications and Training
•    Minimum 5 GCSE's or equivalent at A-C including English and Maths.