Executive Assistant

Our client is an impact alternative investment business based in Farringdon. As Executive Assistant within a lean team of 11 people, the culture is supportive, upbeat, team oriented and encouraging. As EA to the fantastic Managing Director, who is a very busy entrepreneur and sits on multiple boards in a number of countries, the role will be varied, and you’ll be pivotal in ensuring that his life runs smoothly! 

We are looking for an experienced senior-level Executive Assistant who can support him to better manage his time, take load off his shoulders to increase his productivity and be his right hand. As he is a perfectionist, the successful EA must be intelligent, hardworking, and enjoys the challenge of being in a fast-paced environment. They must be willing to learn and grow and take on a growing list of responsibilities as the firm continues to grow in the future.

Responsibilities will include: 

• Manage Exec’s complex diary across different time zones 
• Acting as the point of contact among employees, clients and other external partners
• Manage information for internal and external communication 
• Perform research and prepare presentations and reports and summaries
• Collect, read and prepare internal reports from different parts of the company and help the Exec manage team by reading and checking minutes, pre-meeting packs, keeping track of action points, team and individual KPIs, follow up on progress, etc.
• Help and prepare Board meetings
• Attend events and meeting on behalf of the Exec and report back
• Book travel and accommodation, restaurants, and activities etc.
• Organise invoices, expense reports, personal book-keeping activities, pay bills and help manage personal finances
• Organise the Exec’s personal commitments including medical and family activities
• Help with personal tasks, run errands, grab coffee and lunch, and make purchases on behalf of Exec
• Plan, arrange, and manage personal and work events
• Manage and help with IT tasks
• Help with family and homes, utilities, bills, home and car maintenance, etc.
• Managing a vast contact list and liaise accordingly 
• Coordinating and dealing with clients’ requests and managing and updating the CRM system
• Read and summarise books and reports

What we are looking for:

• Ideally 10+ years' experience of working as an Executive Assistant at the C-Level
• Excellent organisational, time management and multitasking skills 
• Determined, self-directed and motivated
• Exceptional attention to detail
• Experience managing projects, complex tasks and budget management 
• Excellent business acumen 
• Excellent verbal and written communications skills
• Ability to adhere to discretion and confidentiality sincerely 
• Flexibility to occasionally help outside regular hours
• Ability to anticipate needs and think two steps ahead in an ever-changing environment
• Outstanding IT skills including MS Office other software applications