EA / Operations

Our client, a super successful Artist Management agency, is looking for a dynamic EA / Operations Assistant to join their impeccable team. 

This role will provide first class support to the Founder, acting as eyes and ears as well as looking after the Operations. We will need an individual with experience in an all encompassing role that includes HR support and accounts (bookkeeping). Within this role you will have the scope to wear many hats as you will be required to juggle multiple tasks at once. 

Responsibilities: 

Personal Assistant 

• Diary management – scheduling all meetings, social engagements etc.
• Inbox management, responding to client/artists emails on behalf of the Exec
• Travel coordination and itineraries, including hotels, flights, activities etc. 
• Event management - organising dinner parties and social engagements
• Management of correspondence, including email and phone 
• Ad-hoc errands, pick-ups and administration
• Facility management

Accounts / Operations: 

• Overseeing and tightening the operational department / bookkeeping 
• Keeping insurance policies up to date
• Oversee detailed tracking of expenses, legal documents
• Process supplier and Artist invoices
• Maintain accurate and up to date Supplier/Artist details and account records
• Credit control & Age reporting
• Reconciling supplier account vs. statements
• Supplier payments - interim & month end
• Produce monthly Artists’ statements

What we are looking for:

• Confident and experienced in the PA / EA / Operations role
• Accounting / bookkeeping experience 
• Excellent verbal and written communication skills
• Strong organisational skills and ability to prioritise tasks to meet tight deadlines in fast paced environment
• Calm with the ability to work well under pressure and manage stressful situations with ease
• Flexible & entrepreneurial approach to all work
• A very 'hands-on' approach and able to think outside the box
• Proactive problem solver
• Ability to multi-task, prioritise, be proactive and demonstrate self-initiative
• HR administration – personable and natural relationship builder
• IT skills - Microsoft Excel and word, knowledge of QuickBooks is a plus