Office / Operations Manager

We are looking to recruit an Office / Operations Manager to take responsibility for ensuring an efficient, proactive and smooth running of an ambitious and growing Central London Executive Search company.  In addition to all general office management and operations, with a particular focus on the accountancy side, you will also be responsible for providing ad hoc PA. You will be acting as the true lynchpin across this growing team at a very exciting and progressive time. 

Key accountabilities include:

• Ensure the efficient functioning of all aspects of the office 
• Arranging, reviewing services and negotiating contracts and terms of business with external suppliers 
• Oversee and maintain internal procedures, administer office systems
• Support with organising company events, conferences, team lunches, socials
• Act as the first port of call for all staff facilities related enquiries and internal and external contractors, building management on issues connected with security, fire and health and safety
• Ensure that Health & Safety, security and any other legislative requirements are met
• Manage building maintenance checks and records
• Some administrative PA for the Execs such as coordinating meetings and travel 
• Take the lead on team events
• Finance admin including processing payroll 
• Liaising with accountants
• CV formatting 

What we are looking for:

• Robust, positive, cheerful and solutions-focused approach
• Experience as an Operations Manager is essential, ideally 5 years
• Highly organised, strong attention to detail and ability to plan and prioritise effectively
• Strong interpersonal and communication skills
• A self-starter with an ability to respond to issues quickly and develop practical ideas for their resolution
• A team player with strong influencing and relationship building ability
• Strong Xero and Excel ability – or similar accounting software