PA

Amazing opportunity to join a leading property company! 

Our client is a leader in its industry with a fantastic reputation and presence worldwide, as well as a busy and buzzing office environment. As PA, you will be providing efficient, proactive and full administrative support to the Head of Department, one director and one negotiator.

Key responsibilities;

• Providing full administrative support to their Directors and team
• Typing up emails, reports and updating in-house database for Directors where necessary
• Raising fee invoices and fee share allocation using in-house database
• Producing and updating schedules, spreadsheets, reports, presentations, pitches and correspondence
• Ensuring that files adhere to compliance regulations
• Dealing directly with clients over the telephone and taking messages
• Booking, organising and creating adverts for national advertising
• Exercising confidentiality and discretion at all times
• Setting up and maintaining filing and archiving systems for the department
• Filing online and offline, binding reports, printing and mail outs
• Writing agendas and writing minutes for weekly and monthly meetings (on a rota with other PAs in the dept)
• Diary management, including internal and external meetings, travel bookings when required

What they’re looking for;

• Good team player
• Strong organisational and communication skills
• Ability to work under pressure
• Experience in busy office with evidence of good prioritisation
• Capability to build and establish rapport with both clients and colleagues
• Self-motivated individual displaying; reliability, flexibility and initiative
• Ideally 3-5 years’ experience in a similar PA role