Reception Manager
- Recruiter
- Biscuit Recruitment
- Location
- London (Central), London (Greater)
- Salary
- £40,000
- Posted
- 12 Aug 2019
- Closes
- 19 Aug 2019
- Ref
- CSFC
- Job Title
- Facilities
- Industry Sector
- Banking / Finance
- Contract Type
- Permanent
- Hours
- Full Time
A boutique and vibrant finance company are looking for a new Head Receptionist/Facilities Co-ordinator to join their self-driven and collegiate team based in the heart of Mayfair!
The position is multi-faceted and will involve ensuring an efficient and pro-active running of new offices. This exciting role is looking for someone to take ownership over both the reception and facilities management.
Key Responsibilities:
- Responsible for the delivery of a professional and warm front of house service
- Setting and managing the rota for the Reception team
- Manage daily meeting room calendars
- Manage the switchboard and ensure all incoming calls are answered
- Ensure that meeting rooms are set up and cleared promptly
- Assist with arranging telephone and video conference calls
- Sort and distribute post, franking external post and order couriers
- General administration and other office management
- Assist Team Assistants with relevant tasks
- Other ad hoc duties as requested from time to time
- Act as the first port of call for all facilities related enquiries
- Responsible for managing Health & Safety
- Manage the day to day relationship with the cleaning and maintenance companies
- Respond appropriately to emergencies and urgent issues as they arise
- Support the COOs with ad hoc reporting and tasks where appropriate
What they’re looking for:
- Ideally 5 years’ experience of working in an office management/receptionist role with line management experience
- Experience of supervising or managing receptionists and dealing with facilities
- Demonstrable evidence of implementing solutions that are pragmatic and practical
- Reliable, robust and pragmatic in approach
- Ability to work calmly under pressure and to multiple deadlines
- Client focused with strong interpersonal and communication skills
- A self-starter with an ability to respond to issues quickly and develop practical ideas for their resolution
- A team player with strong influencing and relationship building ability
- Good working knowledge of Word, Excel, PowerPoint and Outlook
- Ideally Line management experience