Office Manager

London (Central), London (Greater)
£30,000 - £40,000
20 Apr 2018
26 Apr 2018
SSOM
Office Manager
Banking / Finance
Permanent
Full Time

A boutique investment firm is looking for an intelligent, capable, and confident Office Manager to join their close-knit team in Mayfair! 

This is a brand new and exciting role for an Office Manager who loves being the go-to person in the office! Our client has established a very good reputation within the finance industry, the team are very focused and encourage the growth and development of their employees. They have created a lovely, close-knit and sociable environment within the business! 

The successful candidate will have the responsibility of taking a proactive approach to ensure the efficient smooth running of the office. This is a hybrid role that entails taking ownership of both the reception desk as well as facilities and building management. You will be a key member of the operations team, acting as the first point of contact for all facilities issues across the business. There will also be some involvement with internal clients as well as contractors and suppliers! 

Responsibilities Include: 

  • The first point of contact for all facilities related inquiries (internal and external)
  • Project management including supervising and coordinating work of contractors 
  • Ensuring all work undertaken by contractors is carried out and any errors are followed up on 
  • Coordinate and plan any central services work such as security and maintenance of office premises 
  • Organise and oversee all annual facilities and service checks such as risk assessments 
  • Manage the reception team and ensure the smooth running of all operations 
  • Provide some ad-hoc reception relief such as managing a switchboard, assisting team assistants with relevant tasks and other general administrative tasks 

What we are looking for: 

  • Ideally 3 years experience in an office management/ receptionist/ PA role 
  • Preferably some experience dealing with facilities management 
  • Ability to demonstrate evidence of implementing solutions that add value to a business 
  • Reliable, robust and pragmatic 
  • Ability to perform under pressure 
  • Highly organised with a strong attention to detail