Personal Assistant - Head of Learning and Development

A global construction company is looking for a Personal Assistant to join their team on a 9-month fixed term contract. You will be reporting directly to the Head of Learning and Development and Payroll and Benefits Manager. This opportunity is in a faced paced working environment and the successful candidate will be proactive with excellent organisational skills.

Responsibilities:

• Managing diaries for the Head of Learning and Development and the Payroll and Benefits Manager
• Liaising with the client and subcontractors maintaining a good working relationship on behalf of the director
• Arranging all internal meetings and confirming any external meetings
• Meeting preparation and briefing
• Screening all phone calls and taking messages
• Managing the flow of correspondence and maintaining accurate records
• Organising the production of reports as and when required
• Ensuring that company standards are met regarding documentation processes
• Sorting assigned post and dealing with routine enquiries and confidential correspondence and drafting replies where possible
• Taking minutes and producing a list of action points from meetings when required
• Keeping organisational charts up to date
• Managing key contacts and business cards in Outlook as well as VIP lists
• Producing and maintaining yearly travel calendars
• Organising travel and hotel accommodation where required in accordance to the travel policy
• Producing itinerary's for overseas travel
• Reviewing all documentation issued for signing and query discrepancies as required
• Ensuring the directors electronic equipment is up to date and backed
• Providing support to other personal assistants and administration staff when required

Essential Skills and Experience:

• A minimum of two-year's experience in a Personal Assistant position
• A minimum of two year's experience within Construction
• Prior experience supporting a wider HR team or HR individual
• Excellent communication and interpersonal skills
• Strong attention to detail

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to How We Use Your Personal Information.