Project Coordinator

England, London, City of London
£25000 - £28000 per annum
29 Apr 2019
27 May 2019
AU290419B
Recruitment
Administrator
Recruitment
Permanent
Full Time

A leading recruitment company that specialise in public and not-for-profit sectors as well as leadership development is looking for a Project Coordinator to join their team on a permanent basis. The successful candidate will be working alongside the Senior Project Coordinator providing end to end administration and overseeing any delegated work relating to delivery. This is opportunity is within a fast paced environment liaising with C level clients so it is essential that you have sound communication skills.

Responsibilities:

  • Working alongside the Senior Project Co-ordinator, and acting as the point of contact for clients
  • Capturing all project details on online system and working closely with the Project Assistant to ensure that the project is resourced
  • Managing the end-to-end administration for each assignment, which includes; monitoring agreed deadlines and overseeing any delegated work relating to delivery (including prompting consultants and assessors on various stages of the process), managing timely delivery of all required materials, monitoring management information and proactively keeping it up to date, liaising with clients and candidates, attending meetings as required, and timetabling assessment events
  • Resourcing consultants/associates to deliver key elements of the campaign, confirming dates and fees, reporting deadlines and re-resourcing between other assignments where dates change. Passing on information the consultant needs in a timely manner and re-confirming arrangements as needed
  • Liaising with assigned consultants/associates and client administration teams to book in candidates for assessments, talking confidently through the assessment process
  • Setting up online assessments for candidates, chasing for completion where appropriate and pulling the reports from the system for consultants with the support of the Project Assistant
  • Managing events for assessment delivery including organising all materials needed for running assessments, greeting candidates and being the event manager as required, plus any test administration
  • Supporting associates in the collating, quality assurance and distribution of candidate reports to the client, meeting all deadlines
  • Updating the Senior Project Co-ordinator, Project Delivery Manager and consultant team on assignment progress, issues from the issues log you keep updated and any emerging client requirements
  • Updating the company systems as per required campaigns, ensuring transparency on assignment statuses and next steps to all colleagues
  • Raising proformas for invoicing once an assignment is complete
  • Liaising with the candidates to explain the assessment and arranging for a further in-depth feedback/briefing with the consultant where appropriate
  • Acting as the primary contact for the client, consultant/associate and candidates completing assessments/attending assessment days

Essential Skills and Experience:

  • A minimum of 2 years administration experience
  • Well-developed interpersonal skills and the ability to organise and motivate people, working as part of a busy but tight knit team
  • Knowledge of best practice in terms of developing administrative procedures and processes and being prepared to challenge if you spot something that could be improved
  • Strong writing skills and a robust understanding of online customer management systems portal
  • Demonstrate the ability to manage multiple client requirements, prioritise and balance constantly changing and conflicting requirements
  • Demonstrate the ability to self-assess and set personal goals.
  • Strong and relentless attention to detail, and proven ability to sense check reports and cross check peers work to guarantee quality
  • Qualified in or willing to undertake training in test administration

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.


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