Project / Office Coordinator

A leading recruitment company that specialise in public and not-for-profit sector as well as leadership development is looking for a Project / Office Coordinator to join their team on a maternity contract. The successful candidate will be responsible for dairy and travel arrangements, processing invoicing information, providing relevant administration support as well as other coordination duties. To be successful in this Project Delivery Coordinator role, you will have a minimum of 2+ years high level coordination and administration experience.

Responsibilities:

• Sending out client agreements forms, ensuring that they are signed and returned within agreed parameters
• Arranging briefing sessions with the Partners and Research Consultants either face to face or directly over the phone with the client where pre-agreed
• Providing diary management, booking meeting rooms and booking travel arrangements
• Spending 20% of the time assisting with office coordinator duties
• Providing relevant office support teams with details of visiting colleagues, clients or candidates to ensuring the appropriate welcome arrangements
• Liaising with internal teams to co-ordinate the set-up of appropriate micro-sites, ensuring sign off and approval processes are agreed and followed, where required liaise directly with clients to obtain missing documents to enable microsite set up
• Liaising with Research Leads to ensure that people are assigned to projects
• Scheduling briefing times and evaluation times with associates at the beginning and end of assignments
• Monitoring and driving the progress of each search, ensuring that paperwork is prepared and delivered within agreed timeframes at each stage of the process
• Speaking to candidates to arrange a preliminary and/or final panel interviews, attaching relevant maps and details of interviewers using appropriate internal templates
• Setting up online assessments where required, calling candidates to brief them so that they understand what to expect, liaising with the dedicated LTC project team to ensure an assessor is assigned and diarised for a follow up validation call
• Overseeing the collation and distribution of client reports, taking personal accountability for presentation, formatting, and safe delivery
• Ensuring that the CRM is updated at all times and that candidates are progressed through to the relevant parts of the process
• Arrange feedback calls with candidates that attended final panel, ensure the CRM is updated and assignment close down is complete
• Driving Quality and Continuous Improvement
• Supporting candidates where required throughout the application process, answering any queries that they may have or passing on queries to the relevant fee-earner/search colleague
• Sending feedback requests for shortlisted, and appointed candidates as well as relevant client contacts
• Coordinating post assignment reviews, ensuring that client, candidate, consultant, research, associate and support views are considered, capturing key learning's and trends for monthly review

Essential Skills and Experience:

• A minimum of 2+ years coordination or high level administration experience, preferably within a recruitment setting
• Experience of providing successful project administration & support in a dynamic business function
• Strong Excel skills and a demonstrable ability to learn internal systems and CRM tools
• A commitment to delivering high quality work, strong and relentless attention to detail, and proven ability to sense check reports and cross check peers work to guarantee quality

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to How We Use Your Personal Information.