Executive Assistant

A global social technology company is seeking an experienced Executive Assistant on a minimum six month contract to support two senior leaders within the technology department. The ideal candidate will need to be a masterful problem-solver and an organizational expert given the complex calendar management and travel planning involved. You will be efficient, a self-starter with an ability to operate effectively in a fast paced, ever-changing environment.

Responsibilities:

• Providing a high level of administrative and operational support to two leads and the wider team of 100 including calendar management, travel, expenses and other ad hoc administration duties
• Organising and managing team off-sites, events, and activities for the Director's team, the leadership team and organisation
• Following and maintain budgets, research best options, coordinate the logistics including meals, transportation, onsite activities, invoices, etc
• Ensuring and maintain a good level of communication across the team and leadership group, track changes, and manage agendas for multiple team meetings
• Assisting with project managing different events for the leadership team
• Managing the internal tools and various groups
• Building strong relationships with different stakeholders such as facilities, events, space planning and security
• Collaborating with other admins and be available to help plan team events as needed
• Managing and welcoming visitors from global offices and providing an ad-hoc support, if required

Essential Skills and Experience:

• At least 3+ years of full-time, recent administrative experience directly supporting 1 or more Director level
• Experience of supporting the leadership team within a fast-paced, high-tech international team environment
• Strong calendar management, travel scheduling, budgeting and project-management
• Effective organisational skills, with a demonstrated attention to detail and the ability to handle multiple priorities in a fast paced environment
• Team player with strong interpersonal and communications skills
• Creative with the ability to generate new ideas and inspire other team members
• BA/BS degree or equivalent

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to How We Use Your Personal Information.