Executive Assistant

A global not-for-profit organisation is looking for an Executive Assistant to join them on a temporary four month basis. You will be providing executive and personal assistance to two Senior Directors. The role will be varied and will suit somebody good at multi-tasking and combining an eye for detail with interest in supporting both senior leaders in developing the 'bigger picture'. The right candidate will be efficient, diplomatic and have the inter-personal skills to deal with senior staff and trustees.

Responsibilities:

• Managing both Senior Directors' diary and arranging their daily schedule
• Assisting with international travel arrangements, and preparing detailed travel itineraries including visa applications when necessary
• Coordinating and collating pre-meeting briefings and plan meeting agendas
• Formatting documents for internal and external communications
• Monitoring both Senior Directors' inbox
• Handling all logistic arrangements for meetings, events and work shops
• Screening and directing phone calls
• Maintaining the electronic filing system
• Assisting with ad-hoc projects
• Liaising between other members of the Senior Management Team as required
• Scheduling and supporting all-staff meetings
• Managing non-department specific in-coming visitors
• Supporting the Executive Assistant and Board Liaison when required

Essential Skills and Experience:

• Degree or equivalent experience
• Minimum two years EA or PA experience
• Excellent administration skills with the ability to plan and prioritise work for self and others
• Highly computer literate and confident with Word, PowerPoint, Outlook and Excel
• Excellent time management skills
• Excellent communication skills, including a high standard of written and spoken English

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to How We Use Your Personal Information.