Operations Administrator

A world leader in data science, artificial intelligence and machine learning is looking for an Operations Administrator to join their team on a permanent basis. You will be highly organised with a customer-centric approach to supporting others within the operations team and beyond. This is an exciting opportunity for an experienced administrator to grow alongside this fast-paced company.

Responsibilities:

• Establishing and running administrative systems to help the operations team be more organised and efficient
• Creating and maintaining staffing records, assisting with recruitment and setting up for new joiners
• Managing the general enquiry email inboxes and answering phone calls
• Working with office concierge on general office support and event support
• Providing administrative support for the fellowship programme including recruitment administration, issuing routine communications, collating and issuing on-boarding paperwork
• Assisting with financial administration including collating invoices and receipts, keeping track of payments and monitoring office budgets
• Assisting with events including guest lists and issuing invitations
• Setting up conference calls and assisting with company software queries
• Overseeing and maintaining systems for record keeping
• Supporting data protection policies by monitoring access to personal data, and helping establish and maintain processes for receiving, storing and deleting client data
• Keeping records of software and licenses
• Assisting with IT support for the office

Required Skills and Experience:

• Previous experience in an administrative role
• Excellent verbal and written communication skills
• Excellent computer skills, with the ability to design systems and improve administrative processes
• Ability to manage projects and solve problems

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.