Personal Assistant - London

A leading engineering consultancy has an opportunity for an outstanding Personal Assistant to join the team on a permanent basis. Building on your strong foundation of administrative experience, this position will be the ideal platform to combine a variety of skills varying from proactive email, diary and contact management, organising and attending meetings, building relationships with stakeholders and managing all aspects of the travel plans for a cluster team of Partners.

Responsibilities:

• Diary Management for Directors
• Booking travel accommodation and flights as per Directors instruction
• Organising Visa applications with the travel department
• Producing documents, reports and presentations for directors
• Maintaining office systems and filling in a confidential manner
• Preparing expense claim forms for the Directors
• Sourcing competitive prices for travel, transport and accommodation and follow the purchase order systems
• Ensuring the Directors and all relevant staff are informed of all relevant services and decisions
• Planning and organising meetings including video conferencing
• Preparing meeting agendas
• Taking minutes in meetings and sending out to all attendees
• Assisting with the organisation and preparation of events

Required Skills:

• Exceptional written and oral communication skills
• Excellent word processing and IT Skills
• Ability to work under pressure and to tight deadlines
• Exceptional organisational and time management skills
• Ability to research, digest, analyse and present material clearly and concisely
• Excellent interpersonal skills
• Ability to work on your own initiative
• Attention to detail
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
• Previous experience with an architectural practice, construction or engineering industries preferred

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.