Executive Assistant required for Global Executive Search Firm

Global Executive Search Firm Executive Assistant £35-40k per annum plus excellent benefits City of London Permanent The role: An Executive Search PA is a complex external facing position that requires a balance between being a key point of contact between senior executives, candidates, clients and internal stakeholders, and managing a heavy administration workload. You will be the driver of the search timeline, ensuring that key deliverables are achieved at each stage (presentations & pitches, reports, shortlist and long-list packs and interview scheduling) as well as the more traditional aspects of a PA role such as proactively managing your Executive’s diary and inbox, assuring their time is utilised efficiently. This is a structured role in so much as the search process, so would suit a structured person. However the flipside of the role is dealing with people, so you also need to be able to deal with constant change and disruption. Key Job Responsibilities: Project coordination of the Executive Search assignments, as part of the project team: Manage the search timelines ensuring deadlines are met, action points are responded to and all necessary documentation is completed Keep researchers and fee earners abreast of timelines and constantly follow up to make sure deadlines are met All invoice management for the search assignments Keep the database (File Finder) up to date at all times Full PA support Complete ownership and management of the diary and inbox Complex, demanding and ever changing diary management; liaising between clients and candidates, arranging interviews, client meetings, business development appointments and a variety of other internal and external meetings Stakeholder Management; develop robust working relationships with all internal and external stakeholders, both yours and those of your fee earner and the Practice Written work Preparation of candidate reports and other materials Audio & copy typing Preparation of presentations and pitch documentation including research packs and preparing marketing materials (PowerPoint essential, InDesign advantageous) Business Development Organising events; lunches, corporate hospitality; liaising with our in-house caterers and events team or at times arranging external events independently Responding to potential new business enquiries as the first point of contact, ensuring enquiries are handled in a swift and professional manner Maintaining client relationships and scheduling business development meetings for the practice with current and prospective clients Other Admin such as travel, expenses, invoicing, filing and administrative tasks The Candidate: The role will suit a process driven, team player with no pretensions and extreme organisation skills. You will need to be flexible and adaptable in a fast moving, ever changing environment. You will be an experienced PA with multiple stakeholder management experience, on behalf of your exec, or some complex client/external facing aspect to your position. Experience in a professional services environment is essential and Executive Search experience is advantageous. Please send your CV for immediate consideration.