Business and Private Executive Assistant

Recruiter
Bain and Gray
Location
London (Central), London (Greater)
Salary
£50,000 - £60,000
Posted
16 Jan 2025
Closes
29 Jan 2025
Ref
TP16796
Job Title
EA
Contract Type
Permanent
Hours
Full Time

Reference: TP16796

Salary: £50,000 - £60,000

Location: Mayfair, London

A hugely successful asset management firm based in Mayfair are wanting a slick and well-versed Private Executive Assistant to support an HNWI Principle with his personal life. Based in primarily at the London office, you will also work from the Principle’s London home and travel to their property in Italy every month or so. Offering a variety of benefits, these includes hybrid working, flexi hours, subsidised gym memberships, performance-based discretionary bonus and many more.

Main duties:

  • Arrange flights, visas, accommodation, and excursions.
  • Maintain personal accounts, pay invoices and bills, and handle related paperwork and administration.
  • Conduct research on wellness retreats, holiday destinations, and various products or services.
  • Manage domestic staff, salary payments, maintenance, and coordinate with external contractors.
  • Communicate with architects, designers, and project managers for three international properties, providing regular updates to the principal.
  • Oversee online orders, returns, domestic support, restaurant bookings, and food deliveries.
  • Run errands as required.
  • Book personal appointments, manage correspondence, and schedule meetings.
  • Screen and prioritise calls, inquiries, and invitations, ensuring timely responses.
  • Work with the Executive Assistant to keep the central calendar updated and align travel plans.
  • Manage the principal’s extensive art and antique collection, keeping detailed records of items, purchase orders, and their locations.
  • Catalog the principal’s wardrobe in a centralised system for easy access.
  • Organise private events, dinners and logistics.
  • Handle basic IT troubleshooting, set up devices, and manage online accounts.
  • Digitalise and organise important personal documents such as passports and property deeds.
  • Keep track of household supplies and reorder when necessary.
  • Purchase and manage gifts for birthdays, holidays, and special occasions.
  • Manage subscriptions to services and memberships.

We are wanting a real ‘go getter’, where no task is too small, you’ll have a high attention to detail and previous PA/EA experience within ideally property, design or fashion but this is only advantageous and not a deal-breaker. Please apply today to avoid missing out.

Bain and Gray are an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.    

Bain and Gray specialise in PA and administration recruitment throughout London.  Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.   

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