Team Assistant

About Us

At Livv, we believe that a company's workplace is the embodiment of its culture, beliefs and aspirations. We design and deliver inspiring workplaces where people want to be – places that work, think and give.

Through great people, innovative tools & technologies, and expert concepts, we create special workplaces, enabling happy people to do their best work every day. Fully supported by offsite service experts and workplace specialists.

For our people, Livv provides a professional home. An inclusive place where they can be themselves, make new friends, hone their skills and develop their career through our industry accredited learning & development programme.

Livv is proud to be a part of ISS Facility Services, a leading global workplace experience and facility management company, with over 100 years’ experience.

About the Role

As a Team Assistant, you will join a prestigious global financial services firm, supporting a dynamic team with responsibilities such as managing complex diaries, coordinating international travel, and handling expense management.

• Calendar & Meeting Management: Manage complex schedules, prepare meeting materials, and set up international conference calls.
• Travel Coordination: Arrange travel, including flights, visas, and accommodation, with detailed itineraries and booking confirmations.
• Administrative Support: Handle incoming calls, maintain contact systems, and perform general office tasks such as filing, scanning, and mailing.
• Expense & CRM Management: Submit expenses through Concur and ensure CRM (Perform) is consistently updated for Account Managers.

About You

As the Team Assistant, you will drive a key part of the customer touchpoint journey, as an ambassador of exceptional customer service for ISS Livv and its clients.

• Exceptional Organisational Skills: Highly organised with strong time management, task prioritisation, and coordination abilities, even in fast-paced environments.
• Professional Communication: Excellent verbal and written communication skills, with proven experience supporting Senior Executives.
• Technical Proficiency: Advanced skills in Microsoft Outlook, Word, and Excel; knowledge of Concur and CRM systems is a plus.
• Attention to Detail: Expertise in planning multi-time zone schedules, reconciling AMEX and FX differences, and understanding workplace Health and Safety.

Working Hours

• Schedule: Monday to Friday, 40 hours per week

Additional Benefits

• Bonus
• ISS Pension
• Private Healthcare Options
• Mental Health & Wellbeing Support
• Personal Travel Insurance