Personal Assistant

This is an exciting opportunity to join an international property company as PA to a Director and Project Coordinator for the Customer Services Team, based in their head office in West London.

The role is very varied, organising and managing customer service projects and providing administrative assistance to the team.

The environment is social, employee orientated and offers endless opportunities for progression within this highly regarded and very successful organisation.

PA Duties:

• Inbox management – including drafting and sending emails as well as inbox organisation.
• Diary management – booking meetings and events and organising meeting rooms and catering.
• Have regular catch-up calls with the Director, planning the week ahead, prioritising workload and ensuring any preparation is done ahead of meetings.
• Attend all team meetings, providing relevant updates and communicating relevant information back to Directors.
• Minute and action-taking for various meetings.
• Creating slide content for internal and external presentations
• Organising and managing meetings – including booking, arranging and attending large group meetings, organising smaller working group meetings and taking minutes.
• Communicating with industry stakeholders, adding and introducing new members, managing the website and assisting with industry projects and reports.

Team Responsibilities:

• Providing support for the team where necessary and processing invoices.
• Managing and coordinating team annual leave.
• Managing Teams calls for the team.
• Help to produce and review the quarterly reports and business plans.
• Creating and sending out the customer service and communications bulletin
• Processing invoices and providing support with external newsletters and marketing materials. 

Key Skills : 

• Previous experience (1 year) in a PA role.
• Previous experience working in the property industry (desirable but not essential), good IT skills and knowledge of Word, Excel, PowerPoint
• Good time management able to multi-task and keep control of several tasks at the same time, prioritising urgent matters.
• Proactive, solution-focused and think ahead Positive can-do attitude.
• Team player within own team and the wider team offering support where required.
• Clear, concise and confident communication, excellent writing skills, good telephone manner.
• Attention to detail in all aspects of all work.