EXECUTIVE ASSISTANT - FILM & TV

Exciting opportunity for an experienced EA to join an International TV & Film Company.  The EA plays a crucial role in supporting three high-level executives, primarily by managing their schedules and coordinating meetings. The executives have extremely fast-paced diaries so this role will primarily consist of a large amount of diary management, coordinating various meetings with multiple external stakeholders daily therefore exceptional organisational skills, discretion and the ability to multitask is essential for success within this role.

Duties will include ( but are not limited to):

• Daily management of three fast paced and ever-changing diaries.
• Organising meetings and international conference calls, coordinating meeting room bookings, hospitality and technical aspects as required
• Preparing and sending out meeting reminders and agendas
• Preparing conference schedules and meeting briefing notes
• Welcome internal and external clients
• Updating circulation and distribution mailing lists
• Sharing programme materials and links with relevant personnel
• Taking minutes during calls/meetings and distribute action points
• Processing purchase orders, invoices and expenses

The successful person will possess demonstrable experience in a busy matrix international organisation, with a proven track record of supporting multiple senior individuals.  You will be proactive with a positive can-do attitude  and have the ability to prioritise and work to tight deadlines.  Excellent attention to detail is a must as is experience of working under pressure, multi-tasking and using one’s own initiative.  The ideal candidate will be available with little or no notice!