FOH Administrator - Mayfair

FOH Administrator – Private Equity – Mayfair

£30-32,000 + benefits

VB16609

Leading Private Equity company based out of amazing offices in Mayfair is looking for a Front Of House Administration Assistant to join the team.  This is a busy role managing Reception but also supporting the wider team in an admin capacity, especially the EA to CEO.  As such this is a varied role and a great opportunity for someone looking for their next step.  This would suit a well presented, articulate candidate with excellent communication and organisational skills who has some office experience to date.  We are looking for a positive team player with a flexible approach. 

Front of House / Receptionist

Key Responsibilities:

• Acting as first point of contact
• Greeting visitors, dealing with correspondence and all incoming calls to the main number, as well as distribution of all post/deliveries
• Making sure reception area is always neat and tidy
• Booking and arranging travel, transport and accommodation (as needed for HO Staff) or visitors
• Booking couriers both nationally and internationally
• Managing meeting room bookings (accepting/declining availability) and ensuring all bookings are set up with refreshments etc. where needed
• Liaising with suppliers (stationery, printers, coffee, tea, water, milk etc.)
• Liaising with office manager and building management (landlord) for repairs, upkeep of facilities and window cleaning etc.
• Processing expenses for Head Office staff (collating receipts, seeking approval, submission and filing)
• Miscellaneous tasks supporting the office staff in general, when needed (formatting documents, printing and binding, general enquires etc.)
• Providing other general administrative support including sending mail and gaining signature for important documents
• Running errands as requested (purchasing leaving cards & gifts, emergency shopping)
• Security, Health & Safety, keeping track of when maintenance on fire extinguishers and other safety-related equipment is due
• Arranging MS Teams or in-person meetings for those in the senior leadership team (SLT).
• Assisting with events if required e.g. arranging travel, accommodation, refreshments, sourcing venues etc.

Knowledge, Skills & Experience:

• Discretion and trustworthiness, you will often be privy to confidential information
• Sound judgement / common sense, and an ability to multitask
• Flexibility and adaptability
• Can-do attitude
• Proven experience of relevant administrative support (training will also be given)
• In-depth understanding of entire MS Office suite
• Ability to organise and prioritise daily workload
• Must be able to meet deadlines in a fast-paced, quick changing environment
• Professional level of verbal and written communications skills