Part-time Book Keeper

We are looking to recruit a part-time bookkeeper to work two and a half days a week c.20 hours per week. One day would be in the office based in St Mary Bourne, Nr Andover, Hampshire, and the remaining work can be done remotely.

This role would be on a self-employed basis and paid at a rate of £25.00 per hour.

Reporting to the founder and owner of a boutique advisory firm, the bookkeeper will ensure the smooth running of the business primarily in the finance area but occasionally also in other Administrative/Executive Assistant areas.

Key Responsibilities

• Bookkeeping/Financial

- Management accounting (using Xero accounting software) for 2 companies:

- Prepare quarterly financial statements including cash flow, P & L and BS for Mgmt

- Generate year end accounts and liaise with accountants for both companies, and manage accountants to a    budget

- Keep records of due invoices, raise all invoices and ensure payment is made

- Process all receipts

- Allocate all travel costs to projects and ensure all direct expenses are claimed

- Run payroll using HMRC and Basic PAYE tools

- Run NEST pensions (1 employee)

- Complete and submit UK VAT returns, payroll taxes and payments

- Payment of sub-contractors and all suppliers

- Bank reconciliations

- Breakdown project costs to assess project profitability

- Generate financial data for the annual strategy day

•  Administrative

- Liaise with all suppliers to the company, including keeping software licenses up to date with suppliers and for employees/subcontractors

- Renew annual health Insurance, travel insurance, office insurance

- Manage a file of NDA’s and Client contracts

- Maintain a database and issue invoices and licenses to buyers

- Manage contracts and HR services with employee/s including periodic recruitment

- Book travel, mostly business, sometimes personal

- Ensure all the financial/admin/HR data is saved into file mgmt. system Box and kept up to date

Essential Skills and Experience

Several years as a bookkeeper, with proven management accounting knowledge

Good knowledge of Xero accounting software

Trustworthy

Reliable and organised

Multi-tasker

Ability to prioritise and be pro-active in all areas of work

Collaborative and Flexible

Use of own car

Start date November 2024