Executive Assistant

EXECUTIVE ASSISTANT

Macrae is a premier transatlantic legal search firm that places partners and groups at the world’s leading law firms. Our impressive growth in recent years has been driven by a business model that is distinct in our industry and a culture that is collaborative, inclusive and transparent. We value the unique talents and contributions of every team member and strive to be the right fit for everyone who joins.

Our firm is a “family and good health come first” employer. As such, we offer significant flexibility to accommodate the daily demands of life outside the workplace. We believe the generous and comprehensive benefits package Macrae employees enjoy are among the most competitive in our industry.

We hire exceptional individuals who have the potential to add immediate value to the firm and offer the opportunity for ongoing professional growth.

Essential Responsibilities

Macrae considers our collective intelligence to be one of the major components of our success. The Executive Assistant (our internal title for this role is Knowledge Manager) works in individual local teams and as part of a global administrative/operations task force. The primary functions of this role are (1) to work within a team of assigned recruiters to drive revenue and optimize recruiting performance and (2) to champion the company’s initiative of providing its clients and candidates with a deep knowledge of local and global market conditions and dynamics by ensuring that recruiters are armed with the most recent market knowledge.

The primary duties of the include, but are not limited to the following:

• Schedule client, recruiter and candidate meetings, interviews, and video conferences
• Provide administrative practice support to 2 Recruiters
• Capture, record and deliver the information needed to facilitate the propagation of market information to all team members. This includes coordinating and hosting team collaboration meetings to drive the next generation of new business
• Work with recruiters to determine what reports, support, coaching, and reminders they need to optimize their performance 
• Collaborate with and support other Executive Assistants throughout the organization, facilitate meetings to implement best practices throughout the organization, and continually fine-tune and improve this process
• Organize, store, and analyze company data as professionally and effectively as possible, while also safeguarding Macrae’s security and confidentiality standards
• Drive business leads by researching market trends through Macrae’s database and other internet-based sources about candidates and law firms
• Prepare background materials for candidate and client meetings
• Ensure all components of database research information, including market intelligence, target lists, meeting notes, and other essential information, stay current for the purpose of conducting search activity
• Run periodic best practices training sessions for the firm

Preferred Qualifications:

• Professional work experience in law firms, legal or executive search, or professional services (client facing) industries is highly preferred, as is experience supporting and/or interacting with C-levels.
• Bachelor’s Degree or equivalent work experience is required (JDs welcome).
• Attention to detail is critical in this role as are excellent written/oral communication and technical skills.

The successful candidate thrives in a high-volume work environment and has the ability to prioritize and manage multiple projects and deadlines.

Our legal recruiters provide white glove/client focused service to Macrae’s external candidates and clients, and our Executive Assistants must work with this same level of care internally and externally.

The successful candidate is intuitive, takes initiative, is highly responsive, flexible, adaptable, solutions and task oriented.