TRAVELLING PRIVATE EA TO UHNWI

Location
London (Central), London (Greater)
Salary
Dependent upon Experience
Posted
07 May 2024
Closes
04 Jun 2024
Ref
SPM230076
Job Title
Private PA
Industry Sector
Private Individual / Family
Contract Type
Permanent
Hours
Full Time

Support and assist the Principal, to ensure that all tasks/ actions/ projects are accomplished and that end to end operations run efficiently and smoothly.

 

Location: Mumbai, Jamnagar plus global travel

Salary: Dependent upon experience

Start Date: ASAP

Interviewing: ASAP

 

Responsibilities include, but not limited to:

Managing Meetings:

End to end management of the Principal's schedule by coordinating with different teams to organise principal's calendar

Proactively ensuring that the Principal is fully prepared for key external/internal meetings and liaise with contacts and greet guest.

Scheduling and tracking meetings/ follow ups of assigned tasks to personal & professional staff.

Sending out MOMs and setting task reminders

Reviewing documents and preparing agendas before meetings

Logistics Coordination:

Managing Local and international travel logistics

Management of personal staff for travel

Managing the organisation of complex and evolving travel itineraries for the Principal and her family (private flights, hotels, drivers, security, chefs etc)

Organising Principal's social diary; events, dinners, large gatherings and special occasions

Stakeholder Management:

Actively engaging with international/ national business, entertainment, and media personalities of repute on behalf of the Principal

Internally coordinating and liaising between different departments to action projects/events

Preparing the Principal before press events and interviews by coordinating with stylists,designers,and other stakeholders

Communication:

Writing content for speeches, letters and any public communication

Preparing drafts, documents, reports by collecting and analysing inputs from various sources

Managing correspondence with media and business associates

Other assistance:

Attending meetings in the Principal's absence

Overseeing a team of junior Assistants / Secretaries

Managing projects as needed and carry out all necessary research and follow ups

Travel, wherever needed, with or without the Principal and assist in arranging all needs

 

Skill Requirement:

Well educated with strong Communication skills, Business acumen and content writing skills.

- Exceptional administrative skills and time-management abilities

Excellent Stakeholder management skills - build and maintain strong relationships at all levels

- Highly organised and meticulous with exceptional attention to detail

Tech savvy, with strong Microsoft Office and other IT skills

Excellent collaboration skills with high level of emotional intelligence

Experience:

At least 5 years of experience working in similar role and level

Proven experience of working at an incredibly fast pace

 

Additionally, candidate should be:

Able to cope with frequent last-minute change of plans and conflicting demands, adapt to different working hours / time zones

Proactive, enthusiastic, assertive and confident to assist and direct the Principal as necessary

Highly professional in appearance and manner

Resourceful and efficient with a 'can-do' attitude

Able to relocate to Mumbai and free to travel at short notice

Discretion and confidentiality are key to the role

 

IMPORTANT

We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following instructions when responding:

  • Detail your relevant experience in a cover letter and include this on an up to date CV
  • Quote your required salary
  • Let us know your availability for interview and when you could start
  • If you can forward references to us, these can only strengthen your application

The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.

Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.

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All questions are required

Do you have 5+yrs previous experience supporting high-profile A-List and/or UHNW private clients?

Are you able to relocate to Mumbai, or spend significant periods of time based from Mumbai?

Are you experienced and comfortable working in challenging environments for demanding principals?

Can you commit to / provide complete flexibility in a 24/7 role?

Do you have experience providing both Private PA and Business EA support?


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