19 London
Malton, North Yorkshire
£55,000 per annum, negotiable DOE
02 May 2024
23 May 2024
Job Title
Contract Type
Full Time
We have an incredible opportunity for an experienced Personal Assistant to support the CEO of a leading international food manufacturing company in Malton, North Yorkshire. The primary role will be to provide first-class support to the CEO, however, in addition you also play a pivotal role in optimising the efficiency and effectiveness of the senior leadership team’s (SLT) schedules. You will be entrusted with comprehensive management of travel arrangements and diaries for the SLT, requiring a high degree of governance, organisation, and proactive planning.


In addition to logistical and organsiational support, you will be required to have an understanding of the company’s strategic priorities, and make decisions on diary management autonomously to ensure the CEO is able to focus on his strategic decision-making and leadership responsibilities. This role offers a unique opportunity to contribute significantly to the company's strategic direction by ensuring that the CEO and senior leadership team are optimally supported.


The ideal candidate will bring not only the necessary administrative skills, but also a strategic mindset that aligns with the company’s vision and values. You will be driven, articulate, have a great deal of initiative and a high attention to detail.


This full-time, in-person role will require the candidate to be based in their main HQ in Malton, North Yorkshire, Monday-Friday from 9am – 5pm. You will be required to be flexible for out-of-hours calls for urgent matters and flexible to travel within the UK on occasion. Benefits include a bonus, car allowance, 25 days holiday plus bank holidays, private healthcare, and a competitive contributory pension.



    Diary and Travel Management: Assume full responsibility for governing the diaries of the CEO and SLT, ensuring optimal organisation and coordination of schedules. This includes managing complex travel arrangements and itineraries with precision and foresight. Independent Coordination: The ability to consolidate and manage diaries with minimal supervision, demonstrating initiative and the capacity to make informed decisions independently. Offering parity and stability across the organisation through effective external content planning and scheduling. Strategic support and efficiency improvement in the diary management of the CEO. Act as a primary point of contact for key internal and external stakeholders. Coordinate and prepare materials for key meetings, including agendas, presentations, and minutes. Maintain and update confidential records and databases related to board activities and company affairs. Collaborate with various departments and executive teams to ensure seamless communication and coordination for board-related matters. Handle sensitive and confidential information with the utmost discretion and confidentiality. Provide general administration, including handling expense reports, processing invoices, and maintaining important documents. Undertake ad-hoc tasks and projects when required. Independently perform other administrative tasks.



    Proven experience as an Executive PA or similar role supporting senior executives or board members in a corporate environment. Degree-level education is preferable but not essential. Proven experience handling complex diaries and travel arrangements for high-level executives, preferably in the manufacturing sector. Exceptional organisational skills and attention to detail, with a proven ability to work autonomously and make independent decisions based on a comprehensive understanding of the company’s priorities. Strong communication and interpersonal skills. Demonstrated ability to prioritise, manage time efficiently, and adapt to changing priorities in a fast-paced environment. A proactive and forward-thinking approach, with a keen ability to anticipate the needs of the CEO and the SLT. Professional demeanour, demonstrating a commitment to maintaining the highest level of professionalism at all times. Adapts swiftly to changing circumstances and thrives in a dynamic environment. Driven by a commitment to excellence and continuous improvement. Adept at building and maintaining positive relationships. Excellent IT skills - MS Excel, Word, Outlook, and PowerPoint. Fluent in English – in both written and spoken. Excellent checkable reference. 


If this sounds of interest, and you meet the essential criteria, then please apply within or get in touch to find out more.


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