Executive Assistant

Executive Assistant to Two Directors of a Family Run Business

Executive Assistant to two Directors and managing an office of a family run business based in Notting Hill for £54,000-58,000 per annum.  Note: Candidates wishing to apply should have a number of years experience in Assisting a High-Level Executive Director.

To support the two directors in the running of a family business, which includes overseeing a small office, managing the diaries of the Directors, the Family Foundation, a small property portfolio and over the summer supporting with a Yacht Charter.  There is also extensive overseas travel to organise.  Successful candidates will be really organised and have a high level of literacy and numeracy as well as good Management and communication skills.  Also those that value a good work/life balance will be interested in this role.

The company’s main focus is in the Hospitality sector, with the primary business a group of Youth Hostels with 700 beds across 5 locations in Central London and York. The group also includes a Health Club, Gym and Spa right next to the office as well as a small portfolio of properties. Started in the 1960’s by the Chairman and now run by both the Chairman and his son who is the Managing Director, there are 6 people working at Head Office, with a total combined staff across the entire group of approximately 80.

The skills that we are looking for in successful candidates:

• Extremely good organisational skills and effective time management
• High level of literacy and good communication skills 
• Good interpersonal skills and diplomacy
• Experience of working in a similar role in a fast paced office environment ideally with a minimum of 10 years experience
• Flexibility in managing conflicting workloads and adapting to different priorities as and when they arise
• Excellent references from previous employer and a strong track record of permanent long term positions
• Trustworthiness and discretion
• Resilience, stamina and ability to remain calm when under pressure.

The Key responsibilities are as follows:

• To provide comprehensive assistance to the Chairman regarding personal social arrangements, travel and property management
• To manage the smooth day-to-day running of the office
• To maintain the diaries of both Directors, organising meetings at the office, at different sites and online
• To plan and implement the organisation of overseas travel arrangements and organise itineraries
• During Summer, to co-ordinate the charter of the yacht communicating with brokers, issuing invoices and liaising with the Captain of the yacht
• Support the Managing Director on any projects for business development
• Look after meetings, greet visitors, organise necessary briefings and paperwork and organising hospitality arrangements
• Manage all incoming and outgoing post
• Making personal payments and purchases
• Prepare agendas and take minutes in meetings

The normal working hours required are 9am to 6pm, 5 days per week. The office is based in a mews in Notting Hill around 10 minutes walk from Notting Hill Gate Station (Central, District and Circle Line) with an annual salary starting from £54,000 per annum depending on experience. The extra benefits of working for us include 25 days holiday per year (plus BH), full membership of the Health Club, BodyWorksWest in Notting Hill with free Pilates Reformer or Personal Training and a chance to work in a friendly and dynamic work environment.  

Positive references from previous employers required.