Legal Secretary

Recruiter
2i Recruit Ltd
Location
Guildford
Salary
30000.00 - 34000.00 GBP Annual
Posted
22 Mar 2024
Closes
19 Apr 2024
Job Title
Secretary
Industry Sector
Legal
Contract Type
Permanent
Hours
Full Time

Our client is seeking a Legal Secretary to provide a high-quality, professional support service. The right candidate will need previous administrative or secretarial experience, strong team working skills, commitment to delivering exceptional client service and a proactive approach to make a positive difference.

Good interpersonal skills are important in this role, as is empathy, and a caring style (caring both about your colleagues and about the outcome of each task you perform). Also, a willingness to adapt your style and approach to your colleagues' needs to see different tasks through to completion.

This is a full-time role based in the office.

Company Benefits:

  • Free parking on site
  • Career development opportunities
  • Opportunity to work alongside industry-leading lawyers
  • Pension scheme
  • Private Medical Insurance
  • Life assurance
  • Critical illness Insurance
  • Buy/sell holiday scheme
  • Dental insurance

Key Responsibilities:

  • Perform key administrative tasks as required by the team
  • Undertake photocopying/ scanning of confidential documentation
  • Manage team emails and carry out management of e-post and correspondence (internal and external) including drafting replies to routine correspondence when required
  • File management
  • Lead, manage and/or support the billing process/cycle using practice management system, 3E, including raising and processing invoices, dealing with time allocations/transfers, and producing WIP and debt reports
  • Support lawyers with business development activities as required, such as pitching documents and scheduling meetings
  • Assist in answering telephone calls promptly and relaying messages back to lawyers accurately and in a timely manner
  • Provide cover for other secretaries during breaks, absences, and busy periods
  • Act as a point of contact for clients in lawyers' absence, as required
  • Support with internal projects relating to the team, or operational matters, as required
  • Regularly offer assistance wherever possible
  • Proactively seek work to assist other team members during quieter periods
  • Provide a comprehensive and timely word processing service for the creation and amendment of documents using Microsoft Word, Excel, and PowerPoint
  • Ensure documents returned to the lawyers accurately reflect the original request before returning work. This will include proof-reading the document, checking spelling, grammar, sense, amendments, and presentation
  • Prepare, collate, and index legal documents
  • Diary management and support for the team
  • Arrange internal and external meetings, liaising with reception as required
  • Organise and supporting all travel arrangements
  • Perform any other relevant tasks required to provide support and assistance to the team.

Experience and Skills Requirements:

  • Intermediate knowledge of Microsoft Outlook, Word, PowerPoint, and Excel
  • Intermediate formatting skills
  • Good numerical skills
  • Excellent English and grammar
  • Proven ability to learn new IT systems, internal processes, and procedures
  • Proven experience of working as an administrative assistant, secretary, or PA ideally within a legal environment
  • Specific knowledge and experience of legal documentation, including the legal billing process
  • Previous administrative, secretarial or PA experience
  • Good interpersonal and communication skills; excellent accuracy and attention to detail
  • A commitment to excellence and to delivering high levels of service
  • Highly organised with strong time management skills and the ability to prioritise a varied workload
  • Proactive and self-motivated with a practical, can-do approach
  • Shows initiative and takes personal responsivity for own work and accountability for its quality
  • A proven team player with an ability to build a positive rapport with clients and other employees
  • Has the ability to adapt and change
  • Flexible work ethic to meet the firm's requirements and willing to take on new responsibilities as required

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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