Executive Assistant / Office Manager

Location
London (Central), London (Greater)
Salary
£45k - £50k
Posted
12 Feb 2024
Closes
19 Feb 2024
Ref
CKEA
Job Title
EA
Industry Sector
Banking / Finance, Technology
Contract Type
Contract
Hours
Full Time

Our client a global technology-focused investment firm, is looking for a brilliant EA/Office Manager to join the team on a one-year FTC covering maternity. We are looking for a superstar EA who possesses confidence, agility and can act as a strategic thinker and forward plan. You will need to have first class communication skills and will be able to input ideas. As the go-to person you will enjoy being the lynchpin of the office and will be able to juggle multiple tasks at once.

Responsibilities include but are not limited to:

  • Management of extensive travel often with last minute changes – organisation of any travel requirements including flights, hotels and tickets
  • Diary management – scheduling management for two team members as well as coordinating with peers to schedule from other offices
  • Event Management – organisation of any team socials, internal dinners, drinks or networking
  • Meeting and greeting visitors
  • Meeting planning and/or scheduling, often with overseas clients and contacts at all levels
  • Expense reporting
  • Assisting with general office management – ordering supplies, opening and distribution of post, stationery ordering and managing any vendors who service the office (cleaners, energy, network, etc.)
  • Be the main point of contact on a day to day basis for all admin/office queries

What we are looking for:

  • Similar experience working as an EA/Office Manager
  • Experience with planning heavy travel
  • Calm, upbeat and unflappable
  • Ability to demonstrate initiative, flexible and proactive approach
  • Ability to plan, prioritise and organise
  • Exceptional communication skills, both written and verbal
  • Exceptional attention to detail and organisational skills
  • Exceptional follow through
  • Ability to work independently
  • Adhere to discretion sincerely
  • Proficient in Microsoft Word, Excel, Outlook, and PowerPoint

 

 

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