Executive Assistant

Location
London (Central), London (Greater)
Salary
Hourly rate equivalent to £45-50k
Posted
12 Feb 2024
Closes
19 Feb 2024
Ref
LOGP
Job Title
EA
Industry Sector
Banking / Finance, Media
Contract Type
Permanent
Hours
Full Time

A fantastic opportunity to join an entrepreneurial, dynamic and successful boutique media investment firm in Central London! 

As Executive Assistant to the wonderful Chairman, the role will encompass everything from diary and inbox management to presentations for potential investors. We are looking to hire an experienced and confident EA who is able to hit the ground running, can act as a great sounding board for the Chairman and build strong relationships both internally and externally. (Hybrid 3:2)

Responsibilities will include: 

  • Manage the Chairman’s diary, organise and prioritise daily workload, make appointments, coordinate reservations, send RSVPs to events
  • Meeting invites – external and internal
  • Being gatekeeper – prioritising with the Chairman whether he needs to attend certain meetings and keeping his time clear from unnecessary traffic  
  • Inbox management – daily catch ups with the Chairman first thing in the morning
  • Working with the Office Manager when required
  • Assisting Senior Management with occasional tasks 
  • Liaising with internal and external staff on behalf of Chairman
  • Researching ahead of meetings and fully briefing Chairman in preparation
  • Building strong relationships
  • Dictation –for emails or minutes, confidential documents
  • Draft and prepare presentations and correspondence
  • Coordinate local and international travel. Book flights, hotels, taxis etc. 
  • All expenses on Xero for Chairman
  • Create and maintain travel itineraries. Responsible for ensuring travel documents are up to date and valid for all trips
  • Occasional personal tasks for the Chairman 
  • Responsible for HR administration

 What we are looking for:

  • Must have supported at senior level as a PA/EA
  • High levels of discretion and confidentiality
  • High attention to detail and strong, articulate communication skills
  • Strong MS Office skills

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