Numerate & detail-driven Stock Administration Asst for worldwide luxury jewellery brand, Mayfair

Location
London (Central), London (Greater)
Salary
Upto £30,000 p.a.
Posted
09 Feb 2024
Closes
16 Feb 2024
Job Title
Administrator
Industry Sector
Luxury
Contract Type
Permanent
Hours
Full Time

Under the supervision of the Senior Quality and Production Manager, you will be responsible to support the overall business regarding stock and administrative functions. In this role, you will interact with different teams including Merchandising, Sales Liaison and the Shipping departments.

Key Responsibilities:

  • Management of the Blue Cards/ Passports of the products
    • Check that the information is correct on all cards (product, pricing, image…) Review the quality of the images and photoshop if necessary Print and allocate the cards according to the stock movements Responsible to ensure that a card is always attached to a piece before shipping
  • GIA certificates:
    • Follow-up sales: send GIA certificates to the markets on a daily basis Management of the GIA Masterfile (log in, track…) Responsible of the physical organisation of the GIA certificates Database: Scan all GIAs and ensure that the database is updated Project: Audit of our library of certificates and improve processes when necessary
  • Product image and photography
    • Image project: Responsible for the database of the image bank for repeatable and unique products Stock management for product photography
  •  Communication:
    • Communicating with PR in regards to stone origin details and stock enquiries General upkeep of the special stones folder
  • Others:
    • Additional ad hoc projects and responsibilities Assist with inventory check, stock movements and organization of the safes

Required Skills:

  • Detail oriented with ability to handle several projects simultaneously and prioritise Excellent organization and follow-up skills Proactive and adaptable Commercially driven Effective communication skills and diplomatic Team player Ability to interact effectively with peers and senior management Good MS Office skills: Excel and Word SAP system knowledge a plus Passionate about the jewellery industry

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