Supplier Relationship Administrator

24 Jan 2024
21 Feb 2024
Job Title
Industry Sector
Banking / Finance
Contract Type
Full Time

As a Supplier Relationship Administrator you will be responsible for supporting the Supplier Relationship team with all administrative aspects of supplier engagement and their ongoing performance.

You will be involved in all aspects of supplier engagement and their ongoing performance management, predominately taking responsibility for supporting all administrative aspects of supplier performance management for critical and high risk suppliers.

You will have strong communication skills when liaising directly with suppliers and internal customers and colleagues.

You will understand business requirements, issuing relevant forms, completing credit applications, uploading supplier contracts on to the Contract Management System (CMS), providing contract visibility to approved individuals, updating company portals, and providing administrative support in supplier meetings.

You will act as a central point of expertise within the business for supplier onboarding and the due diligence process.

As part of this role, you will work closely with all members of the Procurement department, and support BAU requirements when necessary.

We currently have maternity cover and permanent positions available.

Preferred Skills, Qualifications and Experience

  • Experience of building effective working relationships across all levels of the business.
  • Ability to prioritise tasks appropriately.
  • Basic understanding of procurement principles and proven experience of working within a purchasing function, in an administration or purchasing role.
  • Experience working in an office environment.
  • Good knowledge of Microsoft office tools and SharePoint.
  • Experience of indirect purchasing, benchmarking and negotiating, reviewing suppliers against established KPI's, and SLA's and experience of the end to end tender process.
  • Knowledge of relevant procurement legislation and regulations.
  • Knowledge of PROACTIS purchase order system.
  • Basic understanding of accounts and accounting principles.
  • CIPs qualified at level 2, or currently studying towards CIPS.

Main Responsibilities

  • Maintaining the approved supplier list, to support the monitoring of supplier performance as well as identifying supplier types.
  • Managing the administration to support the supplier review process and writing and maintaining supplier review minutes for distribution and continuous monitoring.
  • Gathering information in relation to supplier issues for review preparation including feedback about supplier issues relating to quality, quantity, cost, delivery.
  • Ensuring all NDA's and due diligence documents are issued to the point of completion.
  • Preparing documents for tender reviews, assisting with the set up and reviewing process.
  • Uploading supplier contracts and related documents to the CMS and ensuring all new contracts and agreements are retained with in the Procurement department for compliancy purposes.
  • Updating supplier catalogues and approved product and service lists, ensuring the Procurement Administrators are aware of current agreements and pricing strategies.
  • Maintaining and updating the operational support renewals database when necessary for budgetary information.
  • Supporting the Supplier Relationship Manager and Officer in progressing the procurement on boarding and due diligence strategy across the Business and provide assistance and resource to other members of the team as required when needed.
  • Participating and supporting procurement transformation throughout the Company and continuous identification of process improvements.

The closing date for applications is 28/02/2024

To apply send a copy of your CV with covering letter quoting the position reference SRAS0124RD or click on the link to apply.

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