Personal Assistant

Location
London (Central), London (Greater)
Salary
£40K-£50K + generous bonus; pension; medical; Deliveroo allowance; 25 days hol; season ticket loan
Posted
09 Feb 2024
Closes
08 Mar 2024
Job Title
PA
Industry Sector
Banking / Finance
Contract Type
Permanent
Hours
Full Time

Personal Assistant Job Description

 

Marcilly Recruitment’s client, a hugely successful boutique hedge fund in Mayfair, is seeking a personable, easy-going Personal Assistant to join their lovely team. They currently have a team of three EAs with this being a newly created role to support a new Junior Partner.

 

It is a really friendly, collaborative team with no egos. The three Personal Assistants all support each other and have been there for ten, eight and six years. A testament to the fact they look after their Personal Assistants, and it is a great place to work.

 

Salary: £40K-£55K DOE

Benefits: discretionary, generous bonus depending on performance; 25 days holiday; pension; medical; season ticket loan & £25 weekly Deliveroo allowance

Location: Mayfair – office based four days a week with Friday being the compulsory day as the other three EAs work from home that day

Hours: 9am - 6pm Monday to Friday – these are very rarely worked over

Start date: ideally ASAP but it is more important to find the right long-term candidate, so they will wait up to 3 months

 

This Personal Assistant role is supporting one Junior Partner. He is apparently super busy with a very hectic diary, but he is a strong communicator, super organised, very easy going, highly intelligent and kind. Once you get to grips with that you will also be given another Analyst. His diary and schedule aren’t as intense, but he does travel a lot. The new Personal Assistant will also be taking over the quarterly board meetings from the EA to CEO & Founder. They have nine board members who all meet internationally, you have to organise everything from start to finish with a lot of hand holding for the different board members over the week.

 

Our financial services client is seeking a warm, friendly team player who can work well under pressure in a calm and unflappable manner. The Personal Assistant also needs to be a self-starter as there is no micromanagement and you will be given autonomy to take ownership of your own workload.

 

Hybrid working offered, with at least one day a week working from home. 

 

Personal Assistant Duties

  • Diary management for a very busy Junior Partner
  • Arranging company (IR) calls and expert calls
  • Answering incoming calls & taking messages
  • Responsible for organising meetings and catering requirements for the partner & wider team
  • Maintaining conference calendar
  • Organising research packs
  • Arranging quarterly Board Meetings (international)
  • Liaising with Board of Directors for their travel arrangements for the BM’s
  • General director admin (CIMA registration, certifying documents, requesting signatures)
  • Ad hoc projects for the wider team
  • Processing of corporate access invoices and expense claims
  • Contact for the team & liaising with external brokers
  • Filing and general administration duties
  • Holiday cover for other PAs
  • Assisting with office projects and initiatives

 

Personal Assistant Requirements

  • 2 years + PA experience in a corporate setting
  • PA experience in an Investment Bank/Asset Management or Private Equity environment is highly desirable
  • Previous experience of working in a small to medium sized firm
  • Intelligent and efficient
  • Articulate and good command of the English language – both written and verbal
  • Personable and a good sense of humour
  • Self-starter who doesn’t need supervision
  • Highly organised and good at multitasking
  • Desire to learn and enquiring mind
  • Strong Microsoft Office skills with advanced diary management skills in Outlook

 

Marcilly Recruitment is a London based recruitment firm specialising in business administrative and operational support and private household recruitment. 

 

Unfortunately, due to the extremely high volume of applications we receive, we are unable to respond to each one individually. Therefore, if you have not heard from us within five working days, then sadly your application has been unsuccessful.

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