Receptionist

Location
London (Central), London (Greater)
Salary
£30,000 - £35,000
Posted
25 Jan 2024
Closes
15 Feb 2024
Ref
CS/ALREC
Job Title
Receptionist
Industry Sector
Banking / Finance
Contract Type
Permanent
Hours
Full Time

 

Receptionist/Office Manager

In a Private Equity company based in Covent Garden, London

5 days in the office

 

Key responsibilities

  • Run a busy reception, welcoming guests, and colleagues
  • Set up meeting rooms and video conference facilities
  • Answer incoming calls/screening, forwarding, and taking messages
  • Book and manage meeting room calendars for internal and external meetings
  • Answer and respond to emails, postal correspondence with customers and suppliers
  • Maintain responsibility for updating the health and safety and property manuals
  • Review the Fire Assessment annually and maintain the Fire Safety logbook
  • Book contractors as required to service the Fire safety equipment
  • Deal with all office maintenance issues including air conditioning and PAT testing and liaise with contractors accordingly
  • Order office supplies, stationery, kitchen stock, cleaning supplies, furniture etc.
  • Order lunches for board meetings and weekly lunch for the office on Mondays
  • Book couriers and frank outgoing mail Run occasional errands for the senior members of staff
  • Coordinate taxi bookings Assist with team diary management, travel and accommodation plans as required PA cover (during busy or holiday periods)
  • Type agendas for weekly meetings Provide administrative support for the team as required
  • Process expenses and invoices as required Keep the office tidy and running smoothly  

 

Requirements and skills:

  • Educated to a minimum A level standard
  • Accustomed to working under pressure and balancing priorities
  • Financial sector background - ideally private equity 
  • High level of IT competence including MS Office suite – Outlook, Word. Excel PowerPoint and Teams Good communication skills, both verbal and written
  • Professional telephone manner
  • Keen attention to detail
  • Excellent time management  

 

 Personality profile:

  • Team player with personable communication skills
  • Engaging and positive as the first point of contact for visitors
  • Extremely organised
  • Proactive and a problem solver
  • Excellent multi-tasker, able to prioritise
  • Flexible
  • Committed to quality and accuracy

 

Benefits:

  • Competitive salary and bonus potential!!! 
  • Gym membership
  • Pension scheme
  • Private Health care (BUPA)
  • 25 days’ annual leave

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