Site Administrator / Document Controller

Recruiter
Vision Personnel Limited
Location
Bristol
Salary
16.00 - 17.00 GBP Hourly
Posted
17 Jan 2024
Closes
14 Feb 2024
Job Title
Administrator
Industry Sector
Construction
Contract Type
Contract
Hours
Full Time

Vision Personnel Ltd are looking for an experienced Site Administrator / Document Controller for a leading Main Contractor Construction Company.

You will be based on site at Avonmouth, Bristol and be an important part of the site team:

You will be responsible for a range of duties listed below:

Secretarial:

  • Be the first point of contact to all site visitors and encourage a positive safety culture on site.
  • Meeting/Greeting visitors and notifying your project team. Whilst ensuring all visitors adhere to the companies H&S policies and procedures (completing visitors daily signing in sheet etc.)
  • Helping with arrangements for client meetings
  • Monitoring/ordering stationery, kitchen, and cabin supplies as and when required.

Administration:

  • General day to day administration duties, including; letters, emails, filing, archiving, photocopying, laminating, scanning, binding, and printing etc.
  • Supporting the operations team with H&S administration including; Weekly H&S Packs, Inductions, Pre-Starts, RAMS, Health surveillance Checks, Plant Checks/Certs, Permits and Accidents etc.
  • Setting up meetings, taking minutes for internal/subcontractor meetings as and when required
  • Producing, updating, and distributing the Project Contract Directory on a weekly basis
  • Updating Head Office of any site staff changes in order to keep live project list updated accordingly.
  • Carry out any Ad hoc admin activities to support the project team.

Document Control:

  • Adhere to company protocols whilst maintaining the common data environments (CDE) on SharePoint and Viewpoint for Projects. Including the resolution of any project related issues, QA checking items and managing users on the system in line with the required security status etc.
  • Produce, update, and manage the master drawing register
  • Issue drawings to the relevant parties as and when required

Essential Skills & Experience Required:

  • Suitable Site Administrators will be able to demonstrate experience of working in administration / document control
  • Proficient in VIEWPOINT FOR PROJECTS & all Microsoft Office packages particularly, Excel, Outlook, PowerPoint, and Word.
  • Excellent communication both oral and written; the ability to generate professional correspondence
  • Be a team player, self-disciplined, who can demonstrate good time management skills and the ability to manage a number of priorities.
  • Have good attention to detail, be problem solution orientated, with the ability to work efficiently and accurately under pressure
  • Be friendly approachable and have a professional and pleasant manner in dealing with internal and external customers

For more information and to apply, please contact Vision Pl on the details below:

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