Executive Assistant

Recruiter
Bain and Gray
Location
Hythe, Kent
Salary
£50,000 - £55,000
Posted
30 Nov 2023
Closes
13 Dec 2023
Ref
FM16033
Job Title
EA
Industry Sector
Architecture, Construction
Contract Type
Permanent
Hours
Full Time

We have a brilliant opportunity to join a thriving company based in Hythe in Kent. This is a meaty EA position supporting 2 Senior Directors plus wider support for some of the Board. The right candidate will add value to the team, streamline and improve processes and really take ownership of the role.  On top of classic EA duties you will be collating info for reports and take on more operational responsibilities. This is a really fabulous working environment, lovely offices and a supportive team.

This role is office based so would suit someone who lives locally, car parking is available on site.

Duties will include:

  • Managing the schedule of Director reports from all departments to support daily, weekly and monthly business performance requirements.
  • Represent Directors in department meetings as required.
  • Meeting Coordination including preparation of agendas, materials, and presentations both internal and external.
  • Attend meetings, take detailed notes, and maintain minute and action trackers to ensure timely follow-up.
  • Manage correspondence, including emails, letters, and phone calls, responding on behalf of the Senior Directors professionally and with sound judgement.
  • Assess the importance of tasks and communications, ensuring that the Directors time is allocated effectively, researching, collecting and analysing information in advance.
  • Organising and maintaining electronic files on internal systems.
  • Assisting in the review, analysis and consolidation of key metrics, performance and/or compliance reports.

The ideal candidate will be:

  • Able to judge context, make connections and build relationships.
  • Demonstrate intelligent commercial judgement, be resilient and willing to challenge.
  • Self-motivated with the ability to work independently to meet deadlines.
  • A creative problem solver, with initiative to take appropriate decisions and understand who to approach to obtain information to resolve issues as they arise.
  • Personable, a proactive team player, confident working under pressure, while maintaining a sense of humour

Diversity is an integral part of all that we do at Bain and Gray. We strive to source the best candidates with the most relevant experience, regardless of race, age, gender identity, sexuality, religion, or disability. To us, being industry leaders, is synonymous with being a champion for EDIB.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.  

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