EA - Riyadh (Saudi National)

We are looking for an experienced Executive Assistant to join our client's office in Riyadh.

The EA performs a wide range of secretarial, administrative and legal office procedures either in an assignment or as an unassigned team member. The EA position requires the ability to perform duties of a responsible and confidential nature with the ability to multi-task for several people. The EA position requires the ability to organize and expedite the workflow of lawyer/legal staff members. The practice assistant will perform any other duties as required by the Firm.

Duties and Accountabilities

• Provide excellent internal and external customer service to lawyers, clients and visitors;
• Serve as a liaison between administrative departments and legal staff in the Firm;
• The answer, screen, and place calls in a professional manner;
• Take accurate messages and promptly inform lawyers of the messages taken;
• Communicate clearly and accurately any issues with workload to the assigned lawyers on a timely basis;
• Interpret instructions to produce quality documents and keep legal staff updated with the status of their work and any problems encountered with systems or programs;
• Prioritize, manage multiple assignments and communicate the status of assignments in a timely manner;
• Meet and greet clients in a professional manner;
• Show discretion and keep the information confidential when necessary;
• 31 August 2021
• Work in a team environment and provide secretarial support to multiple lawyers/legal staff, including assisting with handling overflow work where necessary.

Technical

• Demonstrate proficiency, or the ability to quickly acquire this, in the use of the Firm’s software programs including but not limited to MS Office applications: Word, Excel, PowerPoint, Outlook; Document Management System - iManage, practice-related software and the use of office equipment such as PDF scanners, copiers, and fax machines;
• Identify, solve, or report technical problems for rapid resolution;
• Draft grammatically correct routine letters, memos, reports, e-mails, faxes etc., housestyle and format;
• Proofread and edit correspondence to correct grammar, spelling and punctuation;
• Print and file correspondence;
• Create, organize and maintain hard copy and electronic files;
• Draft and submit diaries;
• Maintain client and matter lists;
• Create and maintain Outlook contacts and e-mail distribution lists.

Administrative

• Plan and organize workflow to comply with established time constraints in order to meet deadlines;
• Carry out projects assigned effectively and on a timely basis;
• Work in an organized and efficient manner;
• Use good judgment at all times; ask follow up questions if instructions are unclear;
• Show excellent attention to detail and be familiar with the resources available;
• Have a thorough knowledge of department and Firm procedures and uphold all rules and procedures;
• Keep required files up to date and easily accessible for use by team members;
• Make travel arrangements (including transportation, accommodation and meals), and prepare business itineraries;
• Contact Concierge service for conference room and additional needs of meetings, set up conference calls when needed;
• Prepare Client Bills for Partners;
• Prepare forms for practice-specific needs;
• Update legal handbooks etc.

Skills and Experience

• Fluent English : verbal, reading and writing;
• Relevant practice assistant experience of working in a busy professional corporate service environment;
• Desirable
• Experience in a medium-sized or large Global Law Firm;
• Legal practice assistant training/ certified;
• Personal Characteristics
• Candidates must have the initiative, commitment and self-confidence to play a supporting role in a fast-paced environment led by ambitious professionals;

Salary SAR 40,000 

** WILL CONSIDER CANDIDATE FROM LONDON**

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