Benefits & Wellbeing Specialist

Growing US law firm has created a new role of Benefits and Well-Being Specialist to  work across the UK, Europe and Asia offices, with the aim of this new position to support and enhance the benefit and well-being programmes in the UK, Europe and Asia offices and be responsible for assisting with market reviews and implementing benefits competitive in the local markets.  This role will proactively liaise and leverage external resources (vendors and consultants) and internal firm partners (HR, Payroll, Finance, etc.) to identify gaps and to create efficient processes.  This firm has a hybrid working model in place and work standard hours 9:30am to 5:30pm.  This role is a perfect opportunity for someone who enjoys the benefits side of the role and is looking to gain more exposure to wellbeing or someone who is undertaking Benefits as part of their role but is now looking to specialist on the Benefits side of HR.

Duties for this new Benefits & Wellbeing Specialist will include:

• Responsible for supporting and enhancing the benefits and well-being programming in the UK, Europe and Asia offices, including the annual renewal processes in December/January.
• Responsible for assisting with sourcing and conducting market surveys and drafting proposals for the benefits and well-being programming for each of our UK, Europe and Asian offices. Once implemented/enhanced, working with local offices to maintain benefit and well-being plans.
• Drafting communications for Europe and Asian offices such as office-wide benefits guides, web page content, etc.
• Organise and actively participate in office benefit fairs (where appropriate). Generate good working relationships with suppliers and vendors; schedule ad hoc “contract review” meetings to encourage regular dialogue and feedback; measure SLAs.
• Prepare annual benefits documents for new joiners and leavers.
• Promote and facilitate education about all office benefit programmes and encourage questions and engagement. Maintains and revises technical and administrative specifications of the plans including updating and posting appropriate documents on the iNet.
• Works with local HR teams and U.S. Well-Being Specialist to acknowledge and raise awareness of key calendar events e.g., Mental Health week in the UK; World Mental Health Day in October; Veganuary in January etc.
• Prepare budget/budget reforecast information with local HR input to Managing Director, Benefits, HRIS and HR Operations for Europe and Asia offices.
• Recommend and implements improvements to existing internal audit procedures, as well as develops and implements new internal audit procedures to ensure accuracy of benefits enrolments and compliance with legal regulations. Identify and resolve data discrepancies to ensure consistency and accuracy of benefit calculations, and reconcile accounts for UK, Europe and Asia.
• Maintain thorough knowledge of the firm’s benefits, policies and procedures.
• Responsible for processing benefit invoices. Runs and reviews auditing reports from the HRIS team on a regular basis and takes appropriate action. Supporting the HR Assistant (when required) with processing UK benefit invoices and running and auditing reports from the HRIS team on a regular basis and guiding with appropriate actions.
• Conduct benefits orientations for onboarding new joiners and partners in UK (along with HR assistant) and for Europe and Asia. Recommends presentation or content enhancements. Educates wider HR team on local benefit plans.
• Partner with HRIS team and external vendors to review feedback files from electronic feeds to vendors for UK, Europe and Asia. Partners with pension consultant to arrange funding for monthly UK pension scheme contributions and assists U.S. Manager, Retirement Plans and Benefits with administration of the scheme. Partners with pension consultant to arrange financial planning education, and new joiner and high earner meetings, supported by the HR Assistant.

Please apply to be the new Benefits & Wellbeing Specialist if you are:

• At least 3+ years of experience in HR Benefits or in a wider HR role, handling benefits in an international environment.
• Strong working knowledge of UK statutory benefits requirements and UK employment legislation as well as an understanding of European/Asian statutory requirements and market practices.
• Proficient with Word, PowerPoint, Outlook.
• Experience with Workday is a plus or any other working knowledge of an HR database
• Excellent written and verbal communication and interpersonal skills; ability to interact effectively with a broad range of people in a professional manner.
• Educated with a Bachelor’s Degree or equivalent. CIPD qualified and MHFA qualified preferred.