Senior EA – Boutique Finance

Boutique finance advisory company based in Soho is looking for a Senior EA to come on board to support the 2x Founders and wider C – Suite team.  This is a fantastic opportunity for someone who is looking to work in a busy, fast paced, dynamic environment in a multi -faceted role.  The company are boutique in size but have sister companies that they are closely affiliated with and so in total sizeable and international.   This is a great place to work where hard work is rewarded and staff are looked after!

Ideal candidate will have solid EA experience at senior level and be able to juggle a busy and forever changing work load.  Flexibility is key as well as a proactive approach!

Responsibilities:

• Assisting a team of fundraisers in London including the two Founders of the UK entity and Senior Directors (C-Suite)
• Ensuring that diaries, which change constantly, run efficiently and effectively
• Booking extensive international travel including hotels, flights, cars, visas
• Providing advice on travel documents, visas, insurance
• Managing travel itineraries for roadshows
• Monthly spend reports, travel budgets and expense reconciliation
• Managing relationships with suppliers and negotiating preferential rates
• Flexible working hours to account for international travel
• Ad hoc projects or events, including but not exclusive to client travel, conferences and external events
• Assistant the Co-Founders with growing the business operationally
• Liaising with recruiters and helping to drive the recruitment process both in the UK and the U.S.
• Working with the operational team (CFO, COO) to help broaden this department
• Help train new assistants
• Continue to work with the assistant team in London and New York, and make relevant decisions based on the growing team

Skills:

• High attention to detail and adherence to firm’s standards including advanced Word, Outlook, PowerPoint and Excel (essential)
• Ability to stay calm under pressure and a “can-do” attitude
• Ability to set priorities independently
• Team player
• Discreet
• Self-motivated and proactive
• Excellent organisational skills
• Strong communication skills, verbal, written and interpersonal
• Ability to keep up with everchanging events and foresee potential issues
• Smart, fun team

Benefits:

• 25 days holiday (not including bank holidays)
• Pension
• Private medical insurance
• Discretionary bonus

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. 

Bain and Gray specialise in PA and administration recruitment throughout London.  Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.