EA supporting Global Head & Team for global (Victoria London) Trading company

This EA/Team Assistant is supporting a Global Head and a highly motivated team of professionals in a fast paced, corporate environment is very smart offices based at Victoria.

Your days you will be problem-solving and multi-tasking, assuming responsibility for planning, organizing, and executing major projects. You will also be responsible for planning client and internal meetings, conference calls, conferences/events and lunches/dinners for the team.

You will be collaborating with our partners, client administrative contacts and with department members in creating smooth workflow, including soliciting assistance from others as needed and helping others, as appropriate, and maintaining follow-through. You will have flexibility to ensure appropriate, timely actions and that deadlines are met.

Key Duties

• Advanced, proactive diary management, facilitating swift set-up of meetings
• Client facing position, internal and external client handling
• Meeting, conference calls, events set up - internally and externally
• Oversee extensive travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics.
• Manage a multitude of frequent changes at short notice and prepare travel itineraries

Essential skills:

• Highly organized and flexible; resilient and able to deal with pressure
• Strong ownership evident through responsibility and accountability for end product
• Proactive and enthusiastic attitude, with the ability to anticipate needs of team members and act as necessary
• Exemplary attention to detail and ability to work effectively under pressure
• Strong, executive communication style
• Full competency in diary management, can apply good judgment and has an understanding of competing priorities

Experience:

8 years of executive/administrative assistant experience in a fast paced corporate or professional environment

University degree

Strong Outlook experience and be able to manage several calendars

Intermediate to Advanced proficiency in MS Excel, MS PowerPoint MS Word

Hours 9am - 6pm (full in office role)

Co Benefits:

• BUPA medical insurance Pension 4x base salary life assurance benefit 23 days annual holiday Cycle to Work scheme On-site gym Generous bonus